Highway - Accountant

Shawano Library; Shawano (WI); On-site; USD 60,000 - 90,000; Full time

Job summary

The Shawano Library seeks an experienced accounting professional to manage advanced accounting, budgeting, and financial management tasks. This role prioritizes external financial accounts and supports fiscal responsibility. It also serves as Office Manager backup when needed.

Responsibilities include processing invoices and payroll, preparing financial statements, and assisting with audits. A bachelor's in accounting/finance and 5 years of accounting/financial analysis experience are required.

Qualifications

• Bachelor's Degree in Accounting or Finance required.
• Five years of progressive accounting and financial analysis experience desired; government experience a plus.
• Experience with annual audits and establishing internal controls preferred.

Responsibilities

• Process and reconcile AP/AR invoices and journal entries in the accounting system.
• Assist with budget preparation and monitoring for the library/counties.
• Process payroll daily with job costing and HRIS reconciliation.
• Manage and track inventory and issue items for various jobs.
• Prepare monthly financial statements and budget-to-actual reports.
• Assist with annual audit preparation and documentation of procedures.

Skills

Advanced accounting

Budgeting

Financial analysis

Payroll

Internal controls

Audits

Financial reporting

Education

Bachelor's Degree in Accounting or Finance

Tools

Excel

Job description

Job Summary

Performs a variety of advanced accounting, budgeting and financial management duties. Priority of working with external customers and associated financial accounts to ensure needs are being met in a fiscally responsible manner. Assumes responsibilities of the Office Manager in their absence.

Essential Duties & Responsibilities:

• Process and reconcile Accounts Payable (AP)invoices, Accounts Receivable (AR)invoices, purchasing card invoices and journal entries into accounting system.
• Assist Office Manager and Highway Commissioner with budget preparation and monitoring.
• Processes Payroll on a daily basis utilizing job costing. Reconciles payroll to HRIS using exceptional attention to detail and timeliness to ensure accuracy.
• Issue out inventory as used on various jobs.
• Issues and processes all permits for utilities, driveways, oversize loads, and spring weight limits. Verify application for accuracy and bill out for any amounts due.
• Maintain and track fuel inventory. Record fuel used in GasBoy Monitor and order fuel loads to ensure all needs of the County are met.
• Oversee and coordinate the annual inventory process.
• Prepares monthly financial statements, including: budget to actual reports.
• Assists with year-end reports for both WisDOT and County.
• Assist in establishing and maintaining uniform accounting policies and procedures, and documenting procedures for all assigned duties.
• Assist with annual audit preparation and requests.
• Create and monitor internal controls through internal audits.
• Assist with system upgrades and testing.
• Acts as back-up for Office Manager in absence during PTO and/or leave of absence, etc.
• Compiles and prepares various financial reports, spreadsheets and forms required by local, state or federal agencies.
• Monthly Service Billing – prepare and distribute Accounts Receivable invoices to all the agencies including: State, County, Towns and Villages, Other County Departments and Other Municipalities.
• Configures, reviews, and updates documents in excel/word and other computer programs as needed.
• Other duties and projects as assigned.

Work Requirements:

• Bachelor's Degree in Accounting or Finance
• Five years progressive accounting and financial analysis experience desired. Government experience a plus.