High School Secretary

Nimble; Rensselaer (IN); On-site; USD 16,000 - 23,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Paid holidays

Job summary

Nimble seeks a High School Secretary to be the welcoming first point of contact, ensuring a safe and friendly environment for students and families. You will manage front desk operations, strict visitor check-in, and assist with daily office tasks in a fast-paced school setting.

Proficiency in Microsoft Word/Excel and Canva is required to produce letters, reports, and communications. Strong organizational and multitasking skills are essential for success in this role.

Qualifications

• High School Diploma or equivalent required.
• Proficiency in Excel and Word and Canva experience for graphics.
• Front desk or school environment experience preferred.

Responsibilities

• Greet visitors and direct them to the appropriate person.
• Answer multi-line phones and route inquiries promptly.
• Maintain school records and daily office tasks.
• Produce documents and reports using Word/Excel; create graphics with Canva.

Skills

Customer service

Communication

Organization

Multi-tasking

Safety awareness

Education

High School Diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Canva

Job description

Pay Rate: $14.30 / hour

Schedule: 189 Days (Includes working 2 days before the school year starts, 5 days after the school year ends, and 2 paid holidays: Labor Day & Good Friday)

Benefits: Health, Dental, Vision, and Life Insurance eligible

Position Overview

We are seeking an organized, tech-savvy, and welcoming High School Secretary to join our administrative team. As the first point of contact for our school, you will play a vital role in creating a safe, positive, and friendly environment for our students, families, staff, and visitors.

If you are a master multi-tasker who thrives in a fast-paced environment and cares deeply about student safety and customer service, we would love to meet you!

Key Responsibilities

• Front Desk & School Safety:
• Warmly greet students, parents, and visitors, directing them appropriately.
• Serve as a primary line of school security by strictly enforcing visitor check-in procedures, verifying IDs, and ensuring all guests are authorized to enter the building.
• Answer multi-line phones, address inquiries promptly, and route calls or messages to the appropriate personnel.
• Office Operations & Organization:
• Maintain efficient, above-average organizational systems for school records, correspondence, and daily office tasks.
• Multi-task effectively while managing continuous daily interruptions in a bustling school office.
• Assist administrators, teachers, and staff with general office operations as needed.
• Technology & Design:
• Produce and format administrative documents, letters, spreadsheets, and reports using Microsoft Word and Excel.
• Create engaging graphics, flyers, and school communications using Canva.

Qualifications & Skills

• Technical Skills: Strong proficiency in Microsoft Excel and Word, along with practical experience using Canva for graphic design or announcements.
• Customer Service & Communication: Exceptionally personable, approachable, and professional demeaned with a student-first attitude.
• Organization: Exceptional organizational skills and high attention to detail.
• Multi-tasking: Proven ability to manage competing priorities calmly and efficiently.
• Safety Awareness: Strong commitment to building security and enforcing visitor protocol.
• Education & Background: High School Diploma or equivalent required; prior front office or school-setting experience is a plus.

Benefits Offered

• Comprehensive Health, Dental, and Vision Insurance
• Life Insurance
• Paid Holidays (Labor Day & Good Friday)