High School Scheduling Specialist

Chicago Public Schools; Chicago (IL); On-site; USD 58,000 - 78,000; Full time

Job summary

Chicago Public Schools (CPS) seeks a High School Scheduling Specialist to support districtwide scheduling, graduation processing, and course catalog administration across CPS. You will coordinate with schools, networks, ITS, and content teams to ensure policy alignment and efficient systems usage.

Responsibilities include managing scheduling data quality, providing training, and guiding district stakeholders through processes.

Qualifications

• Minimum of three (3) years of relevant professional experience, including experience with HS Scheduling and supporting the development of HS Course Catalogs.
• Strong knowledge of scheduling, graduation requirements, and course catalog workflows.
• Ability to coordinate with multiple stakeholders and manage deadlines.

Responsibilities

• Provide training, technical support, and guidance to school and district stakeholders with office hours and resources.
• Monitor districtwide scheduling process for an assigned portfolio of all district schools and optimize system functionality.
• Coordinate manual high school graduation requests and audit promotion status changes.
• Oversee district course catalog maintenance, configuration, and data analysis.
• Collaborate with academic content teams and schedulers for onboarding and deadlines.
• Perform other duties as assigned.

Skills

HS scheduling experience

Data quality & process improvement

Training & user support

Education

Bachelor’s degree

Job description

CPS Careers | Search | Apply | Get Hired

Posting Date

Oct 20, 2026, 5:00:20 PM

Primary Location

Central

CPS Non-Union Job Grade

S06

Estimated Annual Salary Range

58,000.00 - 77,500.00

Position Type

Non-Union Position

Overtime Status

Exempt

Final salary offers are dependent upon candidate qualifications.

JOB DESCRIPTION ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

Chicago Public Schools (CPS) is a district on the rise, serving over 325,000 students in 500+ schools and employing over 45,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world‑class learning experience that prepares each for success in college, career, and civic life. Aligned with our transformed philosophy, we are steadfastly focused on ensuring that the District provides resources equitably to support every student, every school, and every community. Six core values guide the work we do every day for our students – student‑centered, whole child, equity, academic excellence, community partnership, and continuous learning. Each role in the district supports our vision that every student deserves a rigorous, joyful, and equitable learning experience.

The Instructional Systems and Supports (ISS) department envisions a school system where equitable grading, scheduling, and recovery practices empower every student to succeed. Through collaborative partnerships, data‑informed decision‑making, and consistent alignment with equitable policies, ISS builds and sustains systems that promote fairness, clarity, and opportunity for all learners. The department supports districtwide systems and initiatives related to grading, scheduling, promotion, graduation, credit recovery, and other instructional processes, working collaboratively with schools, networks, and central office partners to ensure effective implementation and continuous improvement. ISS is led by the Executive Director of Instructional Support Services and includes teams and leaders responsible for advancing high‑impact instructional systems and supports across the district.

Job Summary:

Reporting to the High School Scheduling Manager, the High School Scheduling Specialist supports districtwide systems and processes that support high school scheduling, graduation, and course catalog administration across Chicago Public Schools. The position serves as a central point of coordination among schools, networks, academic content teams, Information Technology Services (ITS), system partners, and other district offices to ensure alignment with district policies, strategic priorities, and operational needs. Responsibilities include managing scheduling systems and data quality, leading training and technical support, overseeing graduation requests and related guidance, administering course catalog workflows and updates, coordinating with academic content teams, analyzing course usage data, and maintaining communications, timelines, and resources to support schools and district stakeholders. This is a full‑time, exempt position that will be paid for time worked on a salary basis.

The High School Scheduling Specialist will be held accountable for the following responsibilities:

Provide training, technical support, and guidance to school and district stakeholders by providing office hours, coordinating deadlines and communications, assisting in creation and distribution of resources, maintaining readiness and graduation trackers, and resolving scheduling, roster, and waiver issues

Facilitate and monitor the districtwide high school scheduling process for an assigned portfolio of all district schools, including Options and Charter schools, ensuring alignment with district policies and strategic goals while partnering with ITS, Aspen, and Follett to resolve technical issues, address scheduling data quality concerns, and optimize system functionality

Coordinate the manual high school graduation request process, including reviewing submissions, auditing student promotion status changes across graduation cycles, monitoring the graduation inbox, and ensuring compliance with district policies and procedures

Monitor and support the administration, accuracy, accessibility, and continuous improvement of the district course catalog, including course naming conventions, Aspen system configuration, course creation and mapping workflows, approval processes, and course usage data analysis

Coordinate with academic content teams and high school schedulers to maintain course offerings, provide training and onboarding, manage key deadlines and communications, and serve as the primary point of contact for course catalog troubleshooting and inquiries

Other duties as assigned

In order to be successful and achieve the above responsibilities, the High School Scheduling Specialist must possess the following qualifications:

Education Required:

Bachelor’s degree from an accredited college or university

Experience Required:

Minimum of three (3) years of relevant professional experience, including experience with HS Scheduling and supporting the development of HS Course Catalogs

Other Requirements:

Access to transportation to travel to or between various schools/worksites to provide in‑person support may be required

Valid Driver’s License and vehicle access preferred

Knowledge, Skills, and Abilities:

Knowledge of high school scheduling practices

Ability to quickly gain a strong working knowledge of CPS graduation requirements

Effective strategic and project planning capabilities, including the ability to align/manage activities toward goal fulfillment and successful project completion

Ability to build collaborative relationships with a variety of constituent groups, including external partners, to ensure the entire system operates in the most effective manner possible to support schools and principals

Ability to define problems, analyze data, and outline valid conclusions and action steps

Strong verbal and written communication skills (speaking - including presentations - listening, and writing), interpersonal, and organizational skills

Demonstrate high levels of integrity, honesty, credibility, and the courage to make difficult yet necessary decisions

Health & Wellness: Your Care, Your Choice

CPS is committed to providing comprehensive health coverage to our employees and their eligible dependents. You'll have access to a variety of choices to best fit your needs:

Medical Plan Options

Pharmacy

Vision

Behavioral Health & EAP

Employee Wellness Program

Financial Security: Planning for Today and Tomorrow

We understand the importance of financial stability, which is why CPS offers strong retirement and savings options:

Basic Life Insurance

Life and Disability Insurance

Pension Plans

Supplemental Retirement Plans (403(b) and 457(b))

Flexible Spending Accounts (FSAs)

Spot Pet Insurance

Work-Life Balance: Supporting Your Personal and Professional Life

CPS values the well‑being of its employees and offers competitive paid time off policies:

As a condition of employment with the Chicago Public Schools (CPS), employees are required to:

Establish/Maintain Chicago Residency - Employees are required to live within the geographic boundaries of the City of Chicago within six months of their CPS hire date and maintain residency throughout their employment with the district. The Chicago residency requirement does not apply to temporary/part‑time positions; however, all CPS employees must be residents of Illinois.

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