High School Administrative Assistant - Magna Vista High School- 200 Day

TrulyHired; Ridgeway (VA); On-site; USD 32,000 - 42,000; Full time

Job summary

TrulyHired in Ridgeway, VA is seeking a School Secretary (200 Days) to provide essential clerical support to the principal and staff. The role focuses on attendance tracking, receptionist duties, and accurate data management to ensure smooth school operations.

The ideal candidate will have a high school education with business, typing, and bookkeeping coursework, strong organization, and clear written and spoken communication. Proficiency with Google Docs and basic accounting tasks is expected.

Qualifications

• Knowledge of Google Docs and basic software tools.
• Strong organizational abilities with attention to detail.
• Clear verbal and written communication skills.
• Experience with data entry, word processing, and basic accounting.

Responsibilities

• Serves as primary clerical support to the School Principal and staff.
• Serves primarily as attendance clerk, receptionist, and telephone operator.
• Prepares and maintains files and records; assists students and parents.
• Types letters, memos, and schedules; handles mail and information requests.
• Registers students and maintains attendance records; processes schedules.

Skills

Google Docs

Organization

Communication

Data entry

Word processing

Accounting

Education

High school diploma

Business courses

Typing

Bookkeeping

Job description

Job Description

Classification Title: School Secretary (200 Days)

Pay Grade: Secretary (C3)

FLSA Status: Non-Exempt

Supervisor: Principal

GENERAL STATEMENT OF JOB

The individual in this position is responsible for performing intermediate clerical and responsible technical work requiring a qualified typist; prepares and maintains fiscal and related records; does related work as required.

SPECIFIC DUTIES AND RESPONSIBILITIES

Essential Functions:

• Serves as primary clerical support to the School Principal and staff.
• Serves primarily as the school's attendance clerk, receptionist, and telephone operator.
• Prepares and maintains a variety of files and records.
• Assists students and parents.
• Types letters, memos, reports, bulletins, requisitions, invoices, schedules, manuals, student files and records; answers telephone, processes mail, meets the public and provides information.
• Registers students, verifies data, answers questions, types schedules, and prepares records.
• Maintains records of student attendance.
• Records absences and tardies; prepares copies of student absentee list; distributes list to teachers.
• Maintains records of teacher and staff absences.
• Performs a variety of office assistant tasks in the school office.
• Posts a variety of information from standardized sources to various types of school records.
• Composes and types letters and memoranda in conformance with school policies and from brief instructions.
• Orders and distributes supplies.

Additional Duties:

• Performs other related work as required.

MINIMUM EDUCATION AND TRAINING

• Any combination of education and experience equivalent to graduation from high school supplemented by courses in business, typing and bookkeeping and some experience in clerical and/or accounting work.

MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED

Knowledge, Skills and Abilities:

• Knowledge and use of Google Docs.
• Skills in organization.
• Skill in effective communication, both verbally and in writing.
• Skill in the use of computers for data entry, word processing, and/or accounting purposes.
• Ability to present information clearly and concisely in verbal and written form.
• Ability to maintain effective working relationships with other District employees and the general public.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is sedentary to light work which requires exerting up to 30 pounds of force occasionally and/or exerting up to 20 pounds of force frequently, and/or up to 10 pounds of force to move objects frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Work is performed while standing, sitting and/or walking. Requires the ability to communicate effectively using speech, vision, and hearing. Requires the use of hands for simple grasping and fine manipulations. Requires bending, squatting, crawling, climbing, reaching. Additionally, the following physical abilities are required:

• Reaching: Extending hand(s) and arm(s) in any direction.
• Pushing or Pulling: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward. Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion.
• Grasping: Applying pressure to an object with the fingers and palm.
• Handling: Picking, holding, or otherwise working, primarily with the whole hand.
• Feeling: Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Manual Dexterity: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.

Work Environment:

The worker is not subject to adverse environmental conditions.

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