High-Impact Legal Administrative Assistant

Bose Mckinney & Evans Llp; Indianapolis (IN); On-site; USD 42,000 - 56,000; Full time

Job summary

Bose Mckinney & Evans Llp is seeking a Legal Administrative Assistant to serve as the foundational support for our legal operations. This high-impact role supports multiple attorneys, paralegals, and LAAs during peak periods, with emphasis on reliability and attendance.

The PDA works under the Chief Human Resource Officer and supports litigation, appellate, and labor/employment practice groups. Duties include document handling, file management, time entry, reimbursements, and travel coordination.

Qualifications

• High School diploma required.
• 5+ years of legal administrative experience preferred.
• Knowledge of appellate court work, electronic case filings, and familiarity with IURC websites.
• Advanced MS Office 365 skills including Excel, Outlook, Word, OneDrive and SharePoint.
• Knowledge of listed software: Aderant, ChromeRiver, iManage, Olympus/WinScribe, Tungster Power PDF Advanced, Litera Compare, and Track Changes.

Responsibilities

• Prepare, transcribe, format, edit, and proofread documents using firm templates and standards.
• Organize, maintain, and update physical and electronic case files using the firm’s document management systems.
• Scan/copy documents.
• Complete filing procedures (e-filing, 5F filings) with courts or agencies following local and federal rules.
• Assist with time entry.
• Prepare reimbursement requests.
• Open new clients and matters.
• Plan and schedule meetings and maintain calendars for timekeepers.
• Coordinate and arrange travel.
• Open and close client files regularly.
• Communicate with clients professionally.
• Provide backup support to other PDAs when available.
• Other duties as assigned.

Skills

Verbal communication

Written communication

Organizational skills

Analytical skills

Planning skills

Reliability

Education

High School diploma

Tools

Aderant

ChromeRiver

iManage

Olympus

WinScribe

Tungster Power PDF Advanced

Litera Compare

Microsoft Track Changes

Excel

Outlook

Word

OneDrive/SharePoint

Job description

Bose Mckinney & Evans Llp is seeking a Legal Administrative Assistant to serve as the foundational support for our legal operations. This high-impact role supports multiple attorneys, paralegals, and LAAs during peak periods, with emphasis on reliability and attendance.

The PDA works under the Chief Human Resource Officer and supports litigation, appellate, and labor/employment practice groups. Duties include document handling, file management, time entry, reimbursements, and travel coordination.