High-Dosage Tutoring Scheduler Coordinator

ACCEL Schools; Orlando (FL); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Paid time off

Retirement contributions

Basic life insurance

Voluntary life insurance

Disability insurance (short-term)

Disability insurance (long-term)

Medical, dental, and vision insurance

Employee Assistance Program

Career advancement opportunities

Discounted childcare

Job summary

ACCEL Schools’ Virtual Preparatory Academy of Florida seeks a High-Dosage Tutoring Scheduler to coordinate and maintain tutoring schedules across Academic Mentors and students. The role supports a statewide online K–12 program with periodic in-person state testing and events.

The position emphasizes maintaining accurate rosters and coordinating tutor availability to maximize participation while addressing conflicts and changes efficiently.

Qualifications

• Experience in scheduling, administrative support, student services, education, tutoring programs, or a similar setting.
• Strong organizational, scheduling, and time-management skills.
• Strong attention to detail and ability to maintain accurate records.
• Effective written and verbal communication skills.
• Ability to coordinate multiple schedules, priorities, and changes efficiently.
• Dependable, proactive, and able to follow through on scheduling and attendance concerns.
• Comfortable communicating with students, families, school staff, and Academic Mentors.
• Comfortable using technology, spreadsheets, scheduling tools, and virtual learning platforms.

Responsibilities

• Coordinate and maintain high-dosage tutoring schedules for participating students and Academic Mentors.
• Schedule students into appropriate tutoring groups based on identified academic needs, availability, grade level, subject area, and program requirements.
• Ensure students are scheduled to receive the required frequency and duration of high-dosage tutoring sessions.
• Maintain accurate and up-to-date student rosters, tutor assignments, schedules, and tutoring records.
• Coordinate tutor availability and student schedules to maximize participation and minimize scheduling conflicts.
• Monitor student attendance and participation in scheduled tutoring sessions and identify students who are missing or not consistently attending sessions.
• Follow up with students, families, tutors, and school staff as needed to address scheduling conflicts, missed sessions, or participation concerns.
• Make timely schedule adjustments when student needs, tutor availability, enrollment, or other circumstances change.
• Communicate tutoring schedules, schedule changes, and program expectations clearly with Academic Mentors, students, families, and appropriate school staff.
• Collaborate with school leadership and instructional staff to ensure tutoring assignments align with identified student needs and program priorities.
• Maintain organized documentation and assist with tracking tutoring participation, completed sessions, and other required program data.
• Support reporting and documentation requirements related to the high-dosage tutoring program.
• Maintain student confidentiality and follow school procedures for data privacy, communication, and professionalism.
• Participate in training and meetings related to the implementation and ongoing coordination of the high-dosage tutoring program.

Skills

Scheduling

Administrative support

Student services

Education

Tutoring programs

Scheduling tools

Virtual learning platforms

Organizational skills

Attention to detail

Communication

Education

High school diploma or equivalent

Teaching degree or certification encouraged

Tools

Spreadsheets

Scheduling software

Virtual learning platforms

Job description

ACCEL Schools’ Virtual Preparatory Academy of Florida seeks a High-Dosage Tutoring Scheduler to coordinate and maintain tutoring schedules across Academic Mentors and students. The role supports a statewide online K–12 program with periodic in-person state testing and events.

The position emphasizes maintaining accurate rosters and coordinating tutor availability to maximize participation while addressing conflicts and changes efficiently.