HESS Administrative & Compliance Coordinator

Carnival Corporation & plc; Fairbanks (AK); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Cruise and Travel Privileges

HealthBenefits

401(k) Plan

Employee Stock Purchase Plan

Training & Professional Development

Rewards & Incentives

Job summary

Carnival Corporation & plc is seeking an Administrative & Operations Support Specialist to assist the HESS Department with onboarding, payroll coordination, recordkeeping, and budget support.

Based in the United States, this role partners with the Director and department heads to ensure accuracy, compliance, and timely processing of daily workflows while maintaining confidentiality and exceptional service to guests, staff, and vendors.

Qualifications

• High school diploma or equivalent.
• Experience in administrative, office, operations, payroll, HR, or related support.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to handle confidential employee, financial, and compliance-related information with discretion.
• Strong data-entry and recordkeeping skills.
• Dedicated to delivering excellent customer service to all guests, coworkers, and vendors.
• Must be eligible to work in the United States. Holland America-Princess is unable to sponsor or take over sponsorship of employment visas at this time (e.g., H-2B status)

Responsibilities

• Coordinates Drug & Alcohol program documentation, recordkeeping, random testing pool administration, tracking, and reporting in partnership with the Training Manager.
• Coordinates seasonal employee payroll, departmental expense and budget tracking, invoice processing, vendor account setup, and related financial recordkeeping to ensure accuracy and timely processing.
• Coordinates the collection, tracking, and reporting of safety metrics from Transportation and Hotel teams while maintaining accurate and organized safety documentation and records.
• Coordinates employee onboarding processes, including employment contracts, Pinpoint administration, background checks, required documentation, recordkeeping, and follow-up with candidates and department leadership.
• Monitors departmental inventory levels, coordinates supply ordering, maintains purchasing records, and works with vendors and internal partners to support operational needs.
• Coordinates departmental business travel, including transportation, lodging, itineraries, travel documentation, and changes to existing arrangements as needed.

Skills

MS Office

Data entry

Recordkeeping

Communication skills

Confidentiality

Time management

Education

High school diploma

Tools

Outlook

Word

Excel

Job description

Carnival Corporation & plc is seeking an Administrative & Operations Support Specialist to assist the HESS Department with onboarding, payroll coordination, recordkeeping, and budget support.

Based in the United States, this role partners with the Director and department heads to ensure accuracy, compliance, and timely processing of daily workflows while maintaining confidentiality and exceptional service to guests, staff, and vendors.