Assistant/Coordinator (CCL)

Carnival Corporation; Miami (FL); Hybrid; USD 42,000 - 66,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Paid time off

Cruise discounts

Tuition reimbursement

On-site fitness center

Job summary

Carnival Corporation is seeking an experienced administrative professional to support our Miami-area team. The role involves handling confidential duties, coordinating department meetings, and managing timecards and onboarding processes.

You will prepare materials, track expenses, and maintain organized records. In-office role with hybrid flexibility, primarily Monday through Thursday at our South Florida office; remote Fridays.

Qualifications

• 3+ years of administrative support experience and demonstrated accomplishment.
• Associate's Degree Required; Bachelor's Degree preferred.

Responsibilities

• Provide administrative support to the team/department including data collection, reporting, presentations, and coordination of large virtual meetings.
• Assist with travel itineraries, expense tracking, and invoice processing.
• Administer timecards, PTO, and other time-off entries for department staff.
• Coordinate onboarding/offboarding and equipment requests; setup/cancellation of accounts and mobile devices.
• Support document retention and mail distribution; respond to inquiries and route messages.

Skills

Communication

Microsoft Office

Detail oriented

Problem solving

Organization

Multitasking

Stakeholder service

Education

Associate's Degree

Bachelor's Degree

Tools

Outlook

Word

PowerPoint

Excel

Visio

Job description

Essential Functions:

• Exercise confidentiality and diplomacy. Perform assigned support duties specific to the team/dept (e.g. Collect and validate data, create routine reports, create/modify presentations, administer department programs and procedures. Provide administrative related support services, manage coordination of large-scale virtual meetings, respond to inquiries, and partner with IT Help desk as needed. Assist with travel itineraries, including employees and contractors. Track and assist with expenses and invoices including any applicable research. Create and update monthly organizational charts for the business using PowerPoint, excel, or Visio.)
• Assist in the creation of meeting materials such as spreadsheets, documents and presentations. Coordinate the dissemination of meeting materials, take and distribute meeting minutes and follow up on action items with designated action owners. Assist in logistics and coordination related to department/group meetings. These meetings may involve participants from multiple departments and Carnival Operating Companies and would include managing all meeting logistics.
• Timecard administrator for the department. Responsible for approval of time cards for payroll purposes and accurate entries of PTO, Sick time and other time off entries for the department's employees
• Act as the department's coordinator for Document Retention. Monitor department mailboxes as needed, respond to or route messages. Sort and distribute mail.
• Support onboarding and offboarding of employees by coordinating equipment requests/return of equipment, responsible for coordinating set up/cancellation of PNC accounts, mobile accounts, etc. Provide coverage for other support staff in the department when they are out of office.
• Performs other duties as assigned

Qualifications:

• 3+ years of administrative support experience and demonstrated accomplishment.
• Associate's Degree Required. Bachelor's Degree preferred.

Knowledge, Skills, and Abilities:

• Ability to communicate confidently at the highest levels and build effective internal and external relationships.
• Proficient in Microsoft Office Products (Outlook, Word, PowerPoint, Excel, Visio. )
• Clear and concise communication, both written and verbal, for interacting with colleagues and external contacts.
• Highly detail oriented and thorough with excellent documentation skills and sense of personal accountability
• Ability to work independently to resolve problems and queries based on experience
• Organizational Skills: Ability to manage schedules, prioritize tasks, and maintain efficient workflow
• Efficiently handle multiple tasks and deadlines while maintaining attention to detail.
• Ability to provide excellent service to both internal and external stakeholders.

Physical Demands:

Must be able to remain in a stationary position at a desk and/or computer for extended periods of time.

Travel:

No or very little travel likely

Work Conditions:

Work primarily in a climate-controlled environment with minimal safety/health hazard potential.

This position is classified as “in-office.” As an in-office role, it requires employees to work from a designated Carnival office in South Florida Monday through Thursday each week. Employees may work from their homes on Fridays. Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area.

Offers to selected candidates will be made on a fair and equitable basis, taking into account specific job-related skills and experience.

At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival’s discretionary equity incentive plan.Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including:

• Health Benefits:
  • Cost-effective medical, dental and vision plans
  • Employee Assistance Program and other mental health resources
  • Additional programs include company paid term life insurance and disability coverage
• Financial Benefits:
  • 401(k) plan that includes a company match
  • Employee Stock Purchase plan
• Paid Time Off:
  • Holidays – All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee’s discretion.
  • Vacation Time – All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year. All employees gain additional vacation time with further tenure.
  • Sick Time – All full-time employees receive 80 hours of sick time each year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.
• Other Benefits:
  • Complementary stand‑by cruises, employee discounts on confirmed cruises, plus special rates for family and friends
  • Personal and professional learning and development resources including tuition reimbursement
  • On-site Fitness center at our Miami campus

#LI-Hybrid

#CCL

#LI-CM1

About Us

At Carnival Cruise Line, our mission is to consistently deliver safe, fun, and memorable vacations at a great value. As the world’s most popular cruise line, we offer a variety of unique experiences across our fleet, ensuring that every voyage is filled with excitement and discovery. From world-class entertainment and dining to exploring stunning destinations, we create lasting memories for our guests while maintaining a dedication to the places we visit and the lives we touch.

Join us and embark on a career that offers not only the chance to grow professionally but also the opportunity to be part of a global community that makes a difference.

In addition to other duties/functions, this position requires full commitment and support for promoting ethical and compliant culture. More specifically, this position requires integrity, honesty, and respectful treatment of others, as well as a willingness to speak up when they see misconduct or have concerns.

Carnival Corporation & plc and Carnival Cruise Line is an equal employment opportunity/affirmative action employer. In this regard, it does not discriminate against any qualified individual on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability, or any other classification protected by applicable local, state, federal, and/or international law.

https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf

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