Hepatology Transplant Administrative Coordinator

SmartRecruiters, Inc.; Chicago (IL); On-site; USD 30,000 - 40,000; Full time

Job summary

Northwestern Medicine is seeking an Administrative Coordinator- Hepatology Transplant for a full-time day shift. You will provide high-level administrative support to directors, exercise independent judgment on projects, and maintain workflow with superior organization and confidentiality.

Responsibilities include managing calendars, coordinating meetings and events, preparing materials, researching and analyzing data, and communicating with patients, providers, staff and vendors.

Qualifications

• Associates Degree or equivalent relevant (administrative) experience.
• 3-5 years’ experience in a business office with emphasis on database management and customer service.
• Knowledge of Microsoft Office, PowerPoint and Excel.
• Ability to organize and think independently.
• Excellent interpersonal skills.

Responsibilities

• Independently performs high level technical and administrative work supporting the division or unit.
• Serves as a project manager for a variety of special projects; conducts special studies and analyzes and makes recommendations to resolve organizational, procedural and system problems.
• Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office layout.
• Implements changes independently for areas of responsibility. For issues outside responsibility, makes recommendations and, following managerial review, implements changes.
• Uses organizational software applications to research and prepare documents and presentations. Collects, analyzes, and manage data.
• Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting.
• Screens incoming email, mail and telephone calls to assign priority, route as needed, identify additional resources needed to address and/or respond to the communication.
• Independently plans and executes events, activities, and meetings.
• Assists with creation, preparation, and distribution of materials to be presented to all levels of organizational staff.
• Reads, researches, and routes correspondence while maintaining security and confidentiality of highly sensitive information.
• Authors responses on behalf of director or department
• Develops and maintains relationships with all internal and external customers including patients, providers, staff and vendors.
• Records meeting discussions by attending meetings and recording key discussions and conclusions.
• May perform other duties as assigned.

Skills

Organizational skills

Interpersonal skills

Independent thinking

Education

Associate's Degree or equivalent

Bachelor of Arts or business equivalent

Tools

Microsoft Office

Excel

PowerPoint

Job description

Northwestern Medicine is seeking an Administrative Coordinator- Hepatology Transplant for a full-time day shift. You will provide high-level administrative support to directors, exercise independent judgment on projects, and maintain workflow with superior organization and confidentiality.

Responsibilities include managing calendars, coordinating meetings and events, preparing materials, researching and analyzing data, and communicating with patients, providers, staff and vendors.