Help Desk Analyst and IT Coordinator

Dalfen Industrial; Dallas (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Dalfen Industrial is seeking a Help Desk Analyst and IT Coordinator in Dallas to serve as the primary on-site IT resource for employees, executives, and leaders. You will provide hands-on support, coordinate with the MSP, and ensure IT services are reliable and aligned with business needs.

The role reports to the Chief Technology Officer. Responsibilities include monitoring tickets, supporting Microsoft 365, Windows, and business applications; onboarding/offboarding, hardware lifecycle, and

Qualifications

• Undergraduate degree preferred but not required.
• 3+ years of experience in IT support, desktop support, systems coordination, IT operations, or a related technology role.
• Experience supporting end users and executives in a professional environment.

Responsibilities

• Serve as the primary on-site IT resource for the Dallas office, providing hands-on support to employees, executives, and business leaders.
• Act as the internal liaison between Dalfen and its Managed Service Provider, ensuring issues are properly submitted, tracked, escalated, and resolved.
• Help reinforce the ticketing process so routine support issues are routed through the MSP while urgent, VIP, or business-critical issues receive immediate attention.
• Monitor support tickets, service levels, and outstanding technology issues to ensure timely resolution and strong follow-through.
• Hold external IT vendors and service providers accountable for responsiveness, communication, ownership, and quality of service.
• Provide user support for laptops, desktops, monitors, docking stations, mobile devices, printers, Microsoft 365, Teams, Outlook, MFA, and other business applications.
• Support executive and VIP users with urgent technology needs while maintaining professionalism and discretion.
• Coordinate hardware lifecycle management, including laptop procurement, deployment, inventory tracking, replacements, repairs, device refreshes, and equipment returns.
• Manage employee onboarding and offboarding technology processes, including device setup, system access, application permissions, account coordination, and equipment coordination.
• Work with the MSP to coordinate laptop imaging, Windows OS image validation, required application setup, device testing, and deployment readiness.
• Coordinate SaaS applications, Microsoft 365 access, user permissions, and technology service requests with internal teams and external providers.
• Assist with IT projects, including system implementations, hardware refreshes, security initiatives, process improvements, and office technology upgrades.
• Support conference room technology, office technology needs, and local technology initiatives.
• Maintain IT documentation, asset records, vendor information, onboarding/offboarding checklists, recurring issue logs, and support procedures.
• Identify opportunities to improve technology processes, user experience, ticketing discipline, documentation, and operational efficiency.
• Support IT planning activities by maintaining accurate asset, vendor, and support information.
• Perform additional IT-related projects and responsibilities as needed.

Skills

Microsoft 365

Windows environments

IT support

Executive support

Ticketing systems

Vendor coordination

MSP liaison

Strong communication

Education

Undergraduate degree preferred

Job description

Dalfen Industrial is currently seeking a Help Desk Analyst and IT Coordinator to support the company’s technology operations and serve as the primary on-site point of contact between employees, leadership, and external technology providers. Based in Dallas, this role will provide hands‑on technology support, coordinate with the company’s Managed Service Provider (MSP), coordinate with technology vendors and service providers, and help ensure IT services are reliable, responsive, and aligned with business needs. The Help Desk Analyst and IT Coordinator will report to the Chief Technology Officer.

Dalfen’s MSP will own core IT delivery, including Level 1 support, Level 2 support, systems engineering, infrastructure, networking, and security. This role will focus on local support, coordination, follow‑up, escalation, onboarding/offboarding, hardware lifecycle activities, and vendor accountability.

Position Responsibilities

• Serve as the primary on‑site IT resource for the Dallas office, providing hands‑on support to employees, executives, and business leaders.
• Act as the internal liaison between Dalfen and its Managed Service Provider, ensuring issues are properly submitted, tracked, escalated, and resolved.
• Help reinforce the ticketing process so routine support issues are routed through the MSP while urgent, VIP, or business‑critical issues receive immediate attention.
• Monitor support tickets, service levels, and outstanding technology issues to ensure timely resolution and strong follow‑through.
• Hold external IT vendors and service providers accountable for responsiveness, communication, ownership, and quality of service.
• Provide user support for laptops, desktops, monitors, docking stations, mobile devices, printers, Microsoft 365, Teams, Outlook, MFA, and other business applications.
• Support executive and VIP users with urgent technology needs while maintaining professionalism and discretion.
• Coordinate hardware lifecycle management, including laptop procurement, deployment, inventory tracking, replacements, repairs, device refreshes, and equipment returns.
• Manage employee onboarding and offboarding technology processes, including device setup, system access, application permissions, account coordination, and equipment coordination.
• Work with the MSP to coordinate laptop imaging, Windows OS image validation, required application setup, device testing, and deployment readiness.
• Coordinate SaaS applications, Microsoft 365 access, user permissions, and technology service requests with internal teams and external providers.
• Assist with IT projects, including system implementations, hardware refreshes, security initiatives, process improvements, and office technology upgrades.
• Support conference room technology, office technology needs, and local technology initiatives.
• Maintain IT documentation, asset records, vendor information, onboarding/offboarding checklists, recurring issue logs, and support procedures.
• Identify opportunities to improve technology processes, user experience, ticketing discipline, documentation, and operational efficiency.
• Support IT planning activities by maintaining accurate asset, vendor, and support information.
• Perform additional IT‑related projects and responsibilities as needed.

Skills & Experience

• Undergraduate degree from an accredited institution preferred, but not required.
• 3+ years of experience in IT support, desktop support, systems coordination, IT operations, or a related technology role.
• Experience supporting end users and executives in a professional environment.
• Strong understanding of Microsoft 365, Windows environments, Teams, Outlook, OneDrive, SharePoint, MFA, mobile devices, and common business applications.
• Experience managing or coordinating with Managed Service Providers, vendors, or outsourced technology partners preferred.
• Experience with ticketing systems, IT service management processes, asset tracking, and technology documentation.
• Ability to provide hands‑on support while also reinforcing proper ticketing and escalation processes.
• Strong organizational skills with the ability to manage multiple priorities, track open items, and drive projects through completion.
• Excellent communication skills with the ability to work effectively with employees, executives, vendors, and technical teams.
• Strong problem‑solving skills and the ability to determine when issues require escalation.
• Self‑motivated with a strong sense of ownership, follow‑through, and accountability.
• Comfortable working in a fast‑paced, hands‑on environment with evolving priorities.
• High level of integrity and discretion when handling confidential information, executive support matters, user access, and company systems.
• Interest in growing into broader IT management, operations, service delivery, vendor management, and technology leadership responsibilities.

Company Overview

Dalfen Industrial is one of the largest private equity owners, operators, and developers of industrial real estate. The firm has raised multiple private equity funds, currently manages over 55 million square feet, and has transacted on over $7.6 billion of deals. Dalfen is vertically integrated across 9 offices, offering a challenging and fast‑paced work environment.

Visit www.dalfen.com for more information.