Heavy Haul Dispatcher: Load Coordination & Timely Delivery

Wildcat Heavy Haul; Melissa (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Wildcat Heavy Haul is seeking a Dispatcher to coordinate heavy haul projects, manage drivers and brokers, and ensure shipments move safely, efficiently, and on schedule. You will work with the Wildcat Project Manager from initial dispatch through final delivery, maintaining visibility and adapting to changing conditions.

The role requires ownership, judgement, and proactive communication in a fast-paced environment, with the ability to prioritize competing loads, communicate ETAs, and keep

Qualifications

• Experience in dispatch, trucking, logistics, transportation, or project coordination preferred.
• Strong organizational skills to manage multiple loads, drivers, and changing priorities.
• Excellent verbal and written communication.
• Ability to communicate with drivers, clients, PMs, and site personnel.
• Initiative, follow up, and ability to obtain information without constant supervision.
• Strong problem-solving ability and sound judgement when operational plans change.
• Comfortable in a fast-paced environment where priorities can change quickly.
• Competent with email, spreadsheets, Microsoft Office, and transportation or dispatch systems.
• Strong attention to detail and commitment to maintaining accurate operational records.
• Dependable, professional, accountable, and able to maintain composure under pressure.

Responsibilities

• Dispatch and coordinate drivers across active projects working directly with Wildcat PM.
• Maintain continuous visibility of loads from pickup through transit, site arrival, offload, and final completion.
• Communicate assignments, schedules, routes, site instructions, and operational changes to drivers.
• Provide clients and Project Managers ETAs, delivery status, delays notifications.
• Coordinate loading, staging, delivery, offloading, and equipment availability.
• Manage multiple drivers, trucks, and projects simultaneously while maintaining accurate operational records.
• Identify scheduling conflicts and potential delays early and take appropriate action to minimize disruption.
• Coordinate with Project Managers and Senior Operations Management where operational issues require escalation or additional support.
• Source and coordinate third-party carriers when additional capacity or specialized equipment.
• Obtain and communicate carrier availability, equipment capability, rates, and load requirements.
• Maintain dispatch logs, driver lists, trip documentation, utilization records, and project status information.
• Maintain professional communication with clients, drivers, site representatives, and internal teams.
• Resolve day-to-day operational issues to keep freight moving.

Skills

Dispatch experience

Logistics coordination

Organizational skills

Verbal communication

Written communication

Initiative

Problem-solving

Attention to detail

Microsoft Office

Dispatch systems

Job description

Wildcat Heavy Haul is seeking a Dispatcher to coordinate heavy haul projects, manage drivers and brokers, and ensure shipments move safely, efficiently, and on schedule. You will work with the Wildcat Project Manager from initial dispatch through final delivery, maintaining visibility and adapting to changing conditions.

The role requires ownership, judgement, and proactive communication in a fast-paced environment, with the ability to prioritize competing loads, communicate ETAs, and keep