Heavy Equipment Sales Operations Coordinator

Construction Machinery Industrial, LLC; Anchorage, Northern (AK, KY); Hybrid; USD 30,000 - 41,000; Full time

Benefits offered by this job

401(k) matching and profit sharing

Dental insurance

Health savings account

Health insurance

Paid time off

Vision insurance

Annual Incentive Program: TBD

Job summary

Construction Machinery Industrial, LLC is seeking a Sales Coordinator to support equipment sales operations in our Anchorage dealership. The role blends administration with hands-on coordination across Sales, Warranty, Manufacturers, and Executive Leadership to ensure accurate processing from factory order through final delivery.

The ideal candidate has dealership experience in heavy equipment, strong organizational and communication skills, and proficiency with Flyntlok or similar ERP systems

Qualifications

• High school diploma required with strong administrative support experience.
• Experience in heavy equipment or dealership environment strongly preferred.
• Familiarity with ERP systems and manufacturer portals.
• Advanced Excel skills essential.

Responsibilities

• Process and maintain purchase orders daily, ensuring accuracy and timeliness.
• Track new equipment from factory production through delivery to ensure timelines are met.
• Receive equipment into inventory and assign internal CMI unit identification numbers.
• Enter and manage all estimated costs (freight, work orders, accessories, etc.) into Flyntlok for sold equipment.
• Maintain and update sold equipment tracking spreadsheets.
• Provide accurate allocation and equipment status reporting to Sales and Executive teams.
• Report equipment status updates to manufacturers.
• Code and post manufacturer invoices against purchase orders and reconcile discrepancies.
• Maintain accurate tracking of manufacturer discount programs.
• Ensure all equipment scan files and documentation are complete and current.
• Partner with Warranty to ensure all equipment is properly registered with manufacturers.
• Work directly with Sales to ensure sales packets and manufacturer-required forms are completed accurately and signed.
• Train Sales staff when manufacturers introduce new compliance or documentation requirements.
• Maintain current and updated manufacturer sales manuals.

Skills

Dealership operations

Cross-department collaboration

Strong organizational skills

Professional communication

Attention to financial accuracy

Multi-transaction management

Education

High School Diploma

Tools

Flyntlok ERP

Microsoft Excel

Job description

Construction Machinery Industrial, LLC is seeking a Sales Coordinator to support equipment sales operations in our Anchorage dealership. The role blends administration with hands-on coordination across Sales, Warranty, Manufacturers, and Executive Leadership to ensure accurate processing from factory order through final delivery.

The ideal candidate has dealership experience in heavy equipment, strong organizational and communication skills, and proficiency with Flyntlok or similar ERP systems