Diesel Service Writer $27/hr+

JERRY; Roberts (WI); On-site; USD 45,000 - 65,000; Full time

Job summary

JERRY in Wisconsin seeks a Heavy-Duty Diesel Service Writer to serve as the primary liaison between fleet customers, owner-operators, and diesel technicians. You will translate customer mechanical issues into actionable repair orders, schedule maintenance, and manage shop workflow while delivering strong customer service.

The ideal candidate has knowledge of Class 7-8 trucks, diesel engines, and air brake systems, plus experience with shop management software and OEM diagnostic portals to ensure

Qualifications

• Education: High school diploma or equivalent; an Associate degree in Diesel Technology is a plus.
• Experience: Minimum of 2 years in heavy-duty truck service writing, parts, or service coordination.
• Technical Knowledge: Strong understanding of Class 7-8 trucks, diesel engines, air brake systems, and heavy-duty operations.

Responsibilities

• Greet customers and drivers, collect vehicle and contact details, and provide updates to fleet managers.
• Translate customer mechanical issues into actionable repair orders and schedule PM/inspections.
• Develop accurate cost estimates for parts and labor and secure approvals before work begins.
• Open repair orders documenting mileage, engine hours, and complaints; log parts and labor hours; process warranty claims.
• Finalize and invoice repair orders, handling payments and fleet documentation.
• Coordinate with parts and service teams to optimize shop flow and safety.

Skills

Customer service

Communication

Diesel technology knowledge

Shop software

Education

High school diploma

Associate degree in Diesel Technology

Tools

Shop Management Software

OEM diagnostic portals

Job description

Job Summary:

We are seeking an organized, technically minded Heavy-Duty Diesel Service Writer to act as the primary liaison between our fleet customers, owner-operators, and our team of diesel technicians. In this role, you will be responsible for translating customer mechanical issues into actionable repair orders, scheduling routine maintenance, and managing the administration of shop workflow. The ideal candidate possesses strong customer service skills, a solid understanding of commercial truck components, and the ability to thrive in a fast-paced industrial shop environment.

Key Duties and Responsibilities

Customer Service & Communication

• Greet customers and drivers promptly, gathering accurate vehicle, fleet, and contact details.
• Listen to driver complaints and ask clarifying questions to pinpoint mechanical symptoms.
• Provide regular updates to fleet managers and dispatchers regarding vehicle status and return-to-service timelines.
• Explain complex diesel repairs, labor charges, and diagnostic results clearly to non-technical clients.

Repair Order Management & Administration

• Open detailed repair orders (ROs) documenting vehicle mileage, engine hours, and exact complaints.
• Develop accurate cost estimates for parts and labor, securing required approvals before work begins.
• Review technician stories and notes to ensure all parts used and labor hours are accurately logged.
• Process warranty claims and manufacturer recalls in strict accordance with OEM guidelines.
• Finalize and invoice closed repair orders, handling payments and fleet account documentation.

Shop Coordination

• Schedule preventative maintenance (PM), annual DOT inspections, and emergency repairs to optimize shop flow.
• Coordinate with the parts department to ensure required components are available for scheduled jobs.
• Prioritize incoming work based on fleet safety, 'truck down' status, and Qualifications and Requirements

Requirements

• Education: High school diploma or equivalent required. An Associate degree in Diesel Technology is a plus.
• Experience: Minimum of 2 years of experience in heavy-duty truck service writing, parts, or service coordination.
• Technical Knowledge: Strong understanding of Class 7-8 trucks, diesel engines, air brake systems, and heavy‑demand?
• Software Skills: Proficiency with Shop Management Software and OEM diagnostic/warranty portals.
• Licensing: Valid Driver’s License required; a Commercial Driver’s License (CDL-A or B) is highly preferred for moving commercial assets.