Healthcare Staffing Coordinator: Scheduling & Payroll

HC&N Healthcare Solutions; South Hempstead (NY); On-site; USD 34,000 - 49,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and holiday pay

401(k) retirement plan

Opportunities for professional growth

Team-oriented work environment

Job summary

HC&N Healthcare Solutions is seeking a Staffing Coordinator for a skilled nursing facility in New York. The role focuses on coordinating and maintaining staffing schedules to ensure appropriate coverage across nursing departments and smooth daily operations.

The ideal candidate will have strong communication, organizational, and multitasking skills in a fast-paced healthcare environment, with experience in staffing and payroll processes; familiarity with PBJ reporting is a plus.

Qualifications

• Previous staffing or scheduling experience in a skilled nursing facility, healthcare, or long-term care setting preferred
• Knowledge of nursing schedules and staffing requirements preferred
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Ability to work effectively under pressure and manage changing priorities
• Proficiency in Microsoft Office and staffing/payroll software systems
• Reliable, detail-oriented, and professional

Responsibilities

• Prepare and maintain nursing department schedules for all shifts
• Coordinate staffing coverage for call-outs, vacations, leaves, and open shifts
• Communicate staffing needs with nursing leadership and agency partners as needed
• Monitor staffing levels to ensure compliance with state and federal staffing requirements
• Maintain accurate staffing records and attendance reports
• Assist with payroll preparation and timekeeping reconciliation
• Track overtime and work to minimize unnecessary labor costs
• Support onboarding and scheduling of new hires
• Communicate professionally with employees regarding schedule updates and staffing needs
• Assist with PBJ staffing data collection and reporting as needed

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Microsoft Office

Staffing software

Payroll familiarity

Attention to detail

Professional demeanor

Pressure management

Tools

Microsoft Office

Staffing/Payroll software

PBJ reporting tools

Job description

HC&N Healthcare Solutions is seeking a Staffing Coordinator for a skilled nursing facility in New York. The role focuses on coordinating and maintaining staffing schedules to ensure appropriate coverage across nursing departments and smooth daily operations.

The ideal candidate will have strong communication, organizational, and multitasking skills in a fast-paced healthcare environment, with experience in staffing and payroll processes; familiarity with PBJ reporting is a plus.