Healthcare Scheduling & On-Call Coordinator

Hillcrest Health Services; Papillion Second II Precinct (NE); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

On-call rotation

Full-time

Health insurance options

Vision & dental

Gym membership reimbursement

Career growth

Job summary

Hillcrest Health & Living is seeking a highly organized Scheduling Assistant for the Hillcrest Country Estates Cottages in Papillion, NE. The role supports clinical staffing, payroll, onboarding, and agency coordination in a fast-paced environment.

You will build and adjust schedules across shifts and locations, contact team members to fill openings, and help ensure staffing coverage while maintaining accurate records and reports. On-call rotation offers extra earning opportunities.

Qualifications

• Strong scheduling, organization and time-management skills.
• Experience creating and managing schedules with multiple shifts and locations.
• Ability to work effectively in a fast-paced, challenging environment.
• Strong critical-thinking and problem-solving skills.
• Confidence making phone calls and communicating staffing needs.
• Attention to detail and accuracy.

Responsibilities

• Build, update, and maintain nursing schedules across shifts and locations.
• Adjust schedules quickly for call-ins, openings, or changing needs.
• Contact team members to fill open shifts and ensure staffing coverage.
• Post and communicate schedules to nursing team members.
• Monitor staffing levels and manage hours-per-patient-day and budget expectations.
• Review staffing reports and identify potential concerns.
• Coordinate agency staffing, including scheduling, communication and invoicing.
• Maintain agency utilization and tracking information.
• Support payroll processes through timeclock review and corrections.
• Assist with onboarding, PBJ reporting, and recruitment activities.

Skills

Scheduling

Organization

Time management

Communication

Problem solving

Phone outreach

Detail-oriented

Multi-location scheduling

Microsoft Office

Teamwork

Education

High school diploma

Clerical training or business emphasis degree preferred

Experience with dynamic schedules

Interview scheduling experience

Administrative/business-office experience

Microsoft Windows knowledge

Tools

Microsoft Office

Microsoft Windows

Job description

Hillcrest Health & Living is seeking a highly organized Scheduling Assistant for the Hillcrest Country Estates Cottages in Papillion, NE. The role supports clinical staffing, payroll, onboarding, and agency coordination in a fast-paced environment.

You will build and adjust schedules across shifts and locations, contact team members to fill openings, and help ensure staffing coverage while maintaining accurate records and reports. On-call rotation offers extra earning opportunities.