Healthcare Real Estate Admin & Operations Specialist

Healthpeak Properties, Inc.; Scottsdale (AZ); On-site; USD 40,000 - 60,000; Full time

Job summary

Healthpeak Properties, Inc. in Scottsdale seeks a Property Management Administrative Specialist to support day-to-day operations of commercial buildings. The role focuses on contracts, vendor management, accounting tasks, and tenant coordination to ensure smooth facility operations.

Responsibilities include processing vendor contracts, maintaining records, handling accounts payable/receivable, and generating reports. On-site attendance five days a week is required in the office or at properties.

Qualifications

• High school diploma or GED required; associate’s or bachelor’s preferred.
• Experience in commercial property management preferred.
• Familiarity with real estate accounting basics (A/P, A/R, leases).
• Proficient in MS Office; strong written and verbal communication.

Responsibilities

• Coordinate special events and maintain office inventory and staff directory.
• Prepare and track vendor contracts; obtain COI, licenses, and W‑9s.
• Assist with service agreements; maintain tenant files and records.
• Handle accounts payable/receivable and generate reports.
• Maintain property files and assist with contract entry in Quickbase.
• Communicate with tenants to address issues related to janitorial, maintenance, and accounting.

Skills

MS Word

Excel

PowerPoint

Outlook

Customer service

Communication

Organization

Education

Associate degree

Bachelor’s degree

Tools

Box/Compass

Quickbase

ETS/Prism

Vendor contracts

Job description

Healthpeak Properties, Inc. in Scottsdale seeks a Property Management Administrative Specialist to support day-to-day operations of commercial buildings. The role focuses on contracts, vendor management, accounting tasks, and tenant coordination to ensure smooth facility operations.

Responsibilities include processing vendor contracts, maintaining records, handling accounts payable/receivable, and generating reports. On-site attendance five days a week is required in the office or at properties.