Healthcare Marketing Coordinator & Executive Support - Remote

DrHouse, Inc.; Indianapolis (IN); Remote; USD 45,000 - 65,000; Full time

Job summary

DrHouse, Inc. is seeking a Healthcare Marketing Coordinator to work directly with our Chief Marketing & Growth Officer.

You are a strong writer, an excellent researcher, and a proactive problem-solver who will help execute marketing initiatives and support B2B growth while keeping projects on track. You’ll manage CRM (HubSpot), develop prospect lists, draft outreach emails, distribute press materials, and coordinate events and partnerships.

Qualifications

• Excellent written English, research, and communication skills.
• Hands-on HubSpot experience required.
• Experience with B2B prospecting, lead research, and email marketing.
• Working knowledge of Canva or Figma, Google Workspace, and Slack.
• Healthcare marketing experience is required.

Responsibilities

• B2B prospecting: Research health plans, employers, brokers, and healthcare organizations; build ICP-based prospect lists.
• HubSpot & campaigns: Maintain CRM records, organize contacts, create prospect lists, and support email nurture campaigns.
• Content & PR: Distribute press releases, case studies, and materials; draft outreach emails and client communications.
• Industry research & events: Identify conferences, associations, sponsorships, and partnership prospects; coordinate outreach.
• Reporting: Research competitors, maintain trackers, and prepare weekly marketing reports for leadership.
• Creative support: Use Canva or Figma for simple graphics, presentations, and marketing materials.
• Executive support: Manage marketing priorities, coordinate meetings, capture action items, and track deadlines.
• Team & vendor coordination: Schedule interviews, track deliverables and invoices, and organize brand assets.

Skills

Excellent written English

Research

Communication skills

B2B prospecting

Lead research

Email marketing

Independent work

Organized and detail-oriented

AI-assisted research

Healthcare marketing experience

Tools

HubSpot

Canva

Figma

Google Workspace

Slack

Job description

Healthcare Marketing Coordinator & Executive Support

DrHouse is a growing U.S. telehealth company seeking a highly organized, resourceful Marketing Coordinator to work directly with our Chief Marketing & Growth Officer.

We're looking for a strong writer, an excellent researcher, and a proactive problem-solver. You'll help execute marketing initiatives, support B2B growth, and keep projects on track without constant follow-up.

What You'll Do

• B2B prospecting: Research health plans, employers, brokers, and healthcare organizations. Build accurate prospect lists based on our ideal customer profiles (ICPs), identify decision-makers, and support outreach.
• HubSpot & campaigns: Maintain CRM records, organize contacts, create prospect lists, and help develop and execute email nurture campaigns.
• Content & PR: Distribute press releases, case studies, and marketing materials. Draft outreach emails, customer communications, and thank-you notes. Proofread materials for accuracy and brand consistency before they go out.
• Industry research & events: Identify relevant healthcare conferences, associations, speaking opportunities, sponsorships, and partnership prospects. Coordinate outreach and follow-up.
• Reporting: Research competitors and market opportunities, maintain trackers, and prepare weekly marketing reports, including updates for the COO, CEO, and board as requested.
• Creative support: Use Canva or Figma for simple graphics, presentations, and marketing materials.
• Executive support: Manage marketing priorities, coordinate meetings, capture action items, track deadlines, and follow up with stakeholders to keep projects on schedule.
• Team & vendor coordination: Schedule candidate interviews and work tests, track contractor deliverables and invoices, and keep shared files and brand assets organized.

What We're Looking For

• Excellent written English, research, and communication skills.
• Hands-on HubSpot experience required.
• Experience with B2B prospecting, lead research, and email marketing.
• Working knowledge of Canva or Figma, Google Workspace, and Slack.
• Highly organized, detail-oriented, and dependable.
• Comfortable using AI tools to improve research and productivity, with strong fact-checking and quality control.
• Able to work independently, take initiative, and follow through.
• Trustworthy with confidential business information.
• Healthcare marketing experience is required.

Schedule

Regular overlap with U.S. Central Time (CT) business hours.