Healthcare IT Workday Project Coordinator

Medasource; Nashville (TN); On-site; USD 60,000 - 90,000; Full time

Job summary

Medasource is seeking a detail-oriented Workday Project Coordinator to support an enterprise-wide Workday implementation in Nashville. You will work with project managers, workstream leads, stakeholders, and vendors to coordinate activities, manage docs, and track milestones.

The ideal candidate has 2+ years coordinating large ERP or software implementations, strong organization and communication skills, and the ability to juggle multiple priorities in a complex project environment within

Qualifications

• 2+ years of experience in project coordination, project administration, or PMO support, preferably within healthcare IT or enterprise technology environments.
• Experience supporting large-scale software implementations, ERP projects, or organizational transformation initiatives.
• Strong organizational skills with the ability to manage multiple workstreams, competing priorities, and project deadlines.
• Experience coordinating meetings, maintaining project schedules, tracking action items, and preparing project documentation.
• Familiarity with vendor timesheet tracking, invoice reconciliation, purchase orders, and project financial administration.
• Proficiency with Microsoft Office applications, particularly Excel, Outlook, PowerPoint, and Teams.
• Experience using project management or collaboration tools such as Smartsheet, Microsoft Project, SharePoint, or similar platforms.
• Strong written and verbal communication skills with the ability to collaborate across technical, functional, and executive teams.

Responsibilities

• Coordinate project activities, schedules, milestones, and deliverables with PMs and workstreams.
• Organize meetings, agendas, minutes, and action items.
• Maintain project plans, status reports, and documentation across workstreams.
• Track contractor timesheets, invoices, PO s, and financial docs.
• Assist with financial reconciliation and vendor follow-up.
• Maintain governance records and design/implementation materials.
• Monitor risks, issues, dependencies, and escalate when needed.
• Support reporting, stakeholder communications, and readiness.
• Participate in planning, testing, go-live prep, and post-implementation activities.

Skills

Project coordination

Healthcare IT

Multitasking

Meeting coordination

Vendor management

MS Office Suite

PM tools

Communication skills

Tools

Smartsheet

Microsoft Project

SharePoint

Job description

Medasource is seeking a detail-oriented Workday Project Coordinator to support an enterprise-wide Workday implementation in Nashville. You will work with project managers, workstream leads, stakeholders, and vendors to coordinate activities, manage docs, and track milestones.

The ideal candidate has 2+ years coordinating large ERP or software implementations, strong organization and communication skills, and the ability to juggle multiple priorities in a complex project environment within