Information Technology Project Coordinator

Medasource; Nashville (TN); On-site; USD 60,000 - 90,000; Full time

Job summary

Medasource is seeking a detail-oriented Workday Project Coordinator to support an enterprise-wide Workday implementation in Nashville. You will work with project managers, workstream leads, stakeholders, and vendors to coordinate activities, manage docs, and track milestones.

The ideal candidate has 2+ years coordinating large ERP or software implementations, strong organization and communication skills, and the ability to juggle multiple priorities in a complex project environment within

Qualifications

• 2+ years of experience in project coordination, project administration, or PMO support, preferably within healthcare IT or enterprise technology environments.
• Experience supporting large-scale software implementations, ERP projects, or organizational transformation initiatives.
• Strong organizational skills with the ability to manage multiple workstreams, competing priorities, and project deadlines.
• Experience coordinating meetings, maintaining project schedules, tracking action items, and preparing project documentation.
• Familiarity with vendor timesheet tracking, invoice reconciliation, purchase orders, and project financial administration.
• Proficiency with Microsoft Office applications, particularly Excel, Outlook, PowerPoint, and Teams.
• Experience using project management or collaboration tools such as Smartsheet, Microsoft Project, SharePoint, or similar platforms.
• Strong written and verbal communication skills with the ability to collaborate across technical, functional, and executive teams.

Responsibilities

• Coordinate project activities, schedules, milestones, and deliverables with PMs and workstreams.
• Organize meetings, agendas, minutes, and action items.
• Maintain project plans, status reports, and documentation across workstreams.
• Track contractor timesheets, invoices, PO s, and financial docs.
• Assist with financial reconciliation and vendor follow-up.
• Maintain governance records and design/implementation materials.
• Monitor risks, issues, dependencies, and escalate when needed.
• Support reporting, stakeholder communications, and readiness.
• Participate in planning, testing, go-live prep, and post-implementation activities.

Skills

Project coordination

Healthcare IT

Multitasking

Meeting coordination

Vendor management

MS Office Suite

PM tools

Communication skills

Tools

Smartsheet

Microsoft Project

SharePoint

Job description

Hours:

Standard Business Hours

Start Date:

Shooting for 11/30

Client Overview:

Our client is a leading healthcare organization headquartered in Nashville, Tennessee, operating hospitals and healthcare facilities across multiple states. The organization is focused on improving operational efficiencies, modernizing enterprise technology, and supporting large-scale digital transformation initiatives to enhance business operations and patient care.

Job Description:

Our client is seeking an organized and detail-oriented Workday Project Coordinator to support an enterprise-wide Workday implementation. This individual will work closely with project managers, functional workstream leads, internal stakeholders, and external vendors to coordinate project activities, maintain documentation, track financial and administrative deliverables, and ensure project milestones remain on schedule.

The ideal candidate will have experience supporting large-scale technology implementations, strong organizational and communication skills, and the ability to manage multiple priorities across a complex project environment.

Key Responsibilities:

• Support project managers and workstream leads with daily coordination of project activities, schedules, milestones, and deliverables.
• Organize project meetings, prepare agendas, document meeting minutes, and track action items and key decisions.
• Maintain project plans, status reports, task lists, and project documentation across multiple workstreams.
• Track contractor and vendor timesheets, invoices, purchase orders, and associated project financial documentation.
• Assist with financial reconciliation, approval tracking, and vendor follow-up activities in coordination with project leadership.
• Maintain project documentation, including design decisions, implementation materials, schedules, and governance records.
• Monitor project risks, issues, dependencies, and outstanding action items, escalating concerns when necessary.
• Support project reporting, stakeholder communications, and overall implementation readiness.
• Participate in project planning, testing coordination, go-live preparation, and post-implementation activities as needed.

Skill Set Requirements:

• 2+ years of experience in project coordination, project administration, or PMO support, preferably within healthcare IT or enterprise technology environments.
• Experience supporting large-scale software implementations, ERP projects, or organizational transformation initiatives.
• Strong organizational skills with the ability to manage multiple workstreams, competing priorities, and project deadlines.
• Experience coordinating meetings, maintaining project schedules, tracking action items, and preparing project documentation.
• Familiarity with vendor timesheet tracking, invoice reconciliation, purchase orders, and project financial administration.
• Proficiency with Microsoft Office applications, particularly Excel, Outlook, PowerPoint, and Teams.
• Experience using project management or collaboration tools such as Smartsheet, Microsoft Project, SharePoint, or similar platforms.
• Strong written and verbal communication skills with the ability to collaborate across technical, functional, and executive teams.

Nice To Haves

• Previous experience supporting a Workday implementation, deployment, or optimization initiative.
• Experience working within a healthcare system, hospital network, or large enterprise organization.
• Familiarity with Workday HCM, Finance, Supply Chain, or other ERP-related workstreams.
• Experience supporting project management offices (PMOs) or enterprise transformation programs.
• Exposure to project governance, RAID logs, change management, testing coordination, or go-live readiness activities.
• Experience working with third-party implementation partners, consultants, and technology vendors.