Healthcare Facility Project Coordinator

Complete Building Services; Fairfax (VA); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Tuition reimbursement

401k with match

Flexible vacation

Employee discounts

Job summary

Complete Building Services is seeking a Project Coordinator to support facility projects at an Inova clinic. The role manages project timelines, regulatory compliance, and communication among clinical and administrative teams.

The ideal candidate will have 2+ years in project coordination within healthcare or regulated environments, strong organization, and proficiency with MS Office and project management tools. Monday–Friday, on-site role with comprehensive benefits.

Qualifications

• Associate's degree in Business Administration, Construction Management, Engineering, Facilities Management, or related field; bachelor's preferred.
• Minimum 2 years of project coordination or administrative experience in construction, facilities, engineering, or healthcare.
• Healthcare facilities or regulated environments experience preferred.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience with project management software (MS Project, Smartsheet, Procore) preferred.

Responsibilities

• Plan and schedule clinical projects, facility upgrades, and equipment installations with clinical staff and regulatory deadlines.
• Serve as liaison between administration, departments, physicians, vendors, and external agencies.
• Maintain documentation for HIPAA, OSHA, CMS, Joint Commission; track training and certifications.
• Monitor budgets and invoices for equipment and facilities projects.
• Identify healthcare-specific risks and escalate for patient safety.
• Coordinate meetings with leadership, quality committees, and vendors; track action items.
• Ensure life safety, infection control, and CMS standards; coordinate inspections and corrective actions.
• Provide administrative support for contractor credentialing, permits, and coordination with facilities/biomed.

Skills

Prioritization

Attention to detail

MS Office

PM software

Education

Associate's degree (required)

Bachelor's degree preferred

Tools

Microsoft Project

Smartsheet

Procore

Job description

Complete Building Services is seeking a Project Coordinator to support facility projects at an Inova clinic. The role manages project timelines, regulatory compliance, and communication among clinical and administrative teams.

The ideal candidate will have 2+ years in project coordination within healthcare or regulated environments, strong organization, and proficiency with MS Office and project management tools. Monday–Friday, on-site role with comprehensive benefits.