Healthcare Executive Assistant — Scheduling & Ops Liaison

The MedElite Group; Town of Florida (NY); On-site; USD 43,000 - 52,000; Full time

Benefits offered by this job

Health

Dental

Vision

Company-Sponsored Life Insurance

401K

Short and Long-term Disability

Paid Time Off

Commuter Benefits

Job summary

The MedElite Group is seeking an Executive Administrative Assistant to support our healthcare leadership team in Hollywood, FL. This full-time role focuses on calendar management, meeting coordination with providers and internal staff, and preparing materials for executive reviews.

Ideal candidates have 1–2 years of administrative experience, at least 1 year supporting executives, and strong organizational and communication skills.

Qualifications

• 1–2 years of administrative, coordinator, or support experience (healthcare preferred)
• Minimum 1 year of experience supporting executives
• Excellent written and verbal communication skills
• Proficient in Google Workspace and/or Microsoft Office Suite
• Discretion and professionalism in handling confidential information
• Self-starter with a positive attitude and follow-through
• Experience with project management or task-tracking tools (e.g., Asana) preferred

Responsibilities

• Coordinate complex scheduling for internal and external meetings with providers and staff
• Maintain calendars with reminders, agendas, and post-meeting follow-ups
• Track action items and deadlines from meetings
• Prepare materials and presentations for meetings
• Maintain organized filing for sensitive documents
• Draft and format emails, memos, and communications
• Serve as liaison between departments and providers
• Provide general administrative support including data entry and special projects
• Must lift up to 20 pounds and stand/walk up to 6–8 hours per day

Skills

Executive support

Administrative experience

Organizational skills

Time management

Communication skills

Google Workspace

Microsoft Office

Self-starter

Discretion

Tools

EMR systems

Asana

Job description

The MedElite Group is seeking an Executive Administrative Assistant to support our healthcare leadership team in Hollywood, FL. This full-time role focuses on calendar management, meeting coordination with providers and internal staff, and preparing materials for executive reviews.

Ideal candidates have 1–2 years of administrative experience, at least 1 year supporting executives, and strong organizational and communication skills.