Healthcare Document & Workflow Coordinator

pacificsource; Virginia (IL); Hybrid; USD 36,000 - 57,000; Full time

Job summary

PacificSource is seeking a skilled coordinator to manage enterprise documents and workflows in a fast-paced setting. You will coordinate intake, routing, tracking, governance meetings, and lifecycle activities to ensure timely, compliant delivery across the organization.

Responsibilities include stakeholder communication, status reporting, and coordinating with vendors. Travel is approximately 10%. A high school diploma is required, with strong organizational and communication skills.

Qualifications

• 3+ years of project coordination, workflow administration, or related support roles.
• Experience coordinating multiple projects with cross-functional stakeholders.
• Knowledge of healthcare operations and regulatory compliance helpful.
• Strong communication, planning, and documentation practices.

Responsibilities

• Coordinate intake, routing, and tracking of enterprise document requests.
• Track document projects and workflow activities to ensure timely completion.
• Schedule and support document governance meetings, including materials.
• Coordinate annual document reviews and lifecycle management activities.
• Maintain workflow tracking systems and project records.
• Monitor status and communicate updates, risks, and deadlines to stakeholders.
• Coordinate communications with business units and operational stakeholders.
• Prepare operational status reports on workload and activity.
• Coordinate vendor interactions to support document production and fulfillment.
• Support process improvement through workflow monitoring and documentation maintenance.

Skills

Project coordination

Workflow management

Stakeholder engagement

Scheduling

Communication

Organizational skills

Problem solving

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

PacificSource is seeking a skilled coordinator to manage enterprise documents and workflows in a fast-paced setting. You will coordinate intake, routing, tracking, governance meetings, and lifecycle activities to ensure timely, compliant delivery across the organization.

Responsibilities include stakeholder communication, status reporting, and coordinating with vendors. Travel is approximately 10%. A high school diploma is required, with strong organizational and communication skills.