Healthcare Data & Billing Specialist: Census & Docs

Page Mechanical Group, Inc.; San Antonio (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Page Mechanical Group, Inc. is seeking a Healthcare Data & Billing Coordinator to collect, validate, and organize patient census and clinical documentation from multiple EMR systems to support accurate billing and revenue cycle operations.

This role serves as a liaison between providers, clinical staff, and the billing department, ensuring documentation is complete before billing activities occur and enabling timely claims processing.

Qualifications

• High school diploma or equivalent.
• 2+ years of healthcare administrative, medical office, revenue cycle, or medical records experience.
• Experience navigating electronic medical record (EMR) systems.
• Strong attention to detail with excellent organizational skills.
• Intermediate to advanced Microsoft Excel skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.

Responsibilities

• Retrieve daily census reports from multiple EMR systems across various healthcare facilities.
• Verify patient census data for accuracy and completeness.
• Collect, organize, and maintain provider documentation, including rounding logs, encounter logs, and other required billing support documents.
• Track outstanding provider logs and proactively follow up to ensure timely submission.
• Compare provider documentation against patient census to identify discrepancies or missing information.
• Maintain spreadsheets and internal databases used for billing and operational reporting.
• Communicate with providers, practice managers, and facility staff regarding missing or incomplete documentation.
• Assist the billing team by ensuring documentation is complete prior to claim preparation.
• Generate routine operational and census reports for leadership.
• Identify trends or recurring documentation issues and communicate opportunities for process improvement.
• Maintain confidentiality and ensure compliance with HIPAA and organizational policies.
• Perform additional administrative and data management duties as assigned.

Skills

EMR Navigation

Healthcare Data Management

Census Reconciliation

Documentation Validation

Revenue Cycle Support

Microsoft Excel

Reporting & Analytics

Organization

Problem Solving

Provider Communication

HIPAA Compliance

Education

High school diploma or equivalent

Associate's degree in healthcare administration

Tools

EMR Systems

Job description

Page Mechanical Group, Inc. is seeking a Healthcare Data & Billing Coordinator to collect, validate, and organize patient census and clinical documentation from multiple EMR systems to support accurate billing and revenue cycle operations.

This role serves as a liaison between providers, clinical staff, and the billing department, ensuring documentation is complete before billing activities occur and enabling timely claims processing.