Healthcare Administrative Coordinator (Multi-Site)

MUSC Health; North Charleston (SC); On-site; USD 25,000 - 33,000; Full time

Job summary

MUSC Health is seeking an experienced administrative professional to provide support to Managers over MUSC Women’s Clinics. The role involves clerical tasks, calendar management, meeting coordination and professional communication across multiple sites.

You will assist with HR processes, timekeeping and basic procurement, while maintaining files and preparing documentation for various departments within a fast-paced health system.

Qualifications

• High school diploma or GED and at least four years in a managerial‑level admin role.
• Proficiency with MS Office and Outlook; strong calendar and email management.
• Excellent interpersonal, organizational and written/verbal communication skills.

Responsibilities

• Reserve rooms and schedule meetings; coordinate travel for conferences and events.
• Receive and screen calls; sort mail and distribute documents.
• Schedule appointments and take minutes; manage conference lines.
• Perform general clerical duties: copying, scanning, filing.
• Assist HR with new hires, transfers, terminations; maintain files.
• Support payroll/timekeeping; assist with time edits and reports.
• Handle procurement; monitor budgets and purchasing cards.
• Contribute to special projects; track progress and report to stakeholders.
• Ensure space/utilization data and room grids are up to date.

Skills

MS Office proficiency

Outlook expertise

Project management

Organizational skills

Communication skills

Time management

Problem solving

Independent work

Education

High school diploma or equivalent

4+ years administrative experience at management level

Tools

MS Office

Job description

MUSC Health is seeking an experienced administrative professional to provide support to Managers over MUSC Women’s Clinics. The role involves clerical tasks, calendar management, meeting coordination and professional communication across multiple sites.

You will assist with HR processes, timekeeping and basic procurement, while maintaining files and preparing documentation for various departments within a fast-paced health system.