Healthcare Admin Assistant - Scheduling & Coordination

UPMC; Pittsburgh (Allegheny County); On-site; USD 36,000 - 48,000; Full time

Job summary

UPMC Presbyterian is seeking an Administrative Assistant to support the Diabetes and Endocrinology Department. The role focuses on scheduling appointments and pre-charting for visits within a large, diverse team of physicians, fellows, APPs, CDCES, and dieticians.

The position emphasizes strong organization, communication, and proactive support to ensure all team members receive timely assistance and seamless administrative service.

Qualifications

• High School diploma or equivalent.
• Up to one year of administrative experience preferred.
• Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
• Ability to use applicable MS Suite products.
• Knowledge of business processes and procedures.
• Ability to use basic reasoning skills.

Responsibilities

• Under direct supervision, provides general administrative support to a department or group of professionals.
• Orders office supplies and maintains office equipment.
• Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
• Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review.
• Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
• Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
• Answers, screens, and routes incoming calls and messages. Responds to routine questions.
• Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
• Greets, screens, and directs visitors to appropriate staff member.

Skills

Administrative experience

Basic computer skills

Education

High School diploma or equivalent

Tools

Word processing software

Email/Calendar software

Spreadsheet software

Presentation software

Database software

Job description

UPMC Presbyterian is seeking an Administrative Assistant to support the Diabetes and Endocrinology Department. The role focuses on scheduling appointments and pre-charting for visits within a large, diverse team of physicians, fellows, APPs, CDCES, and dieticians.

The position emphasizes strong organization, communication, and proactive support to ensure all team members receive timely assistance and seamless administrative service.