Health Services Administrative Assistant

NATIVE HEALTH; Phoenix (AZ); On-site; USD 27,000 - 38,000; Full time

Benefits offered by this job

Medical, Vision, and Dental Insurance

Retirement Benefits - Up to 5% Match

Paid Holidays (12)

Tuition Reimbursement and Educational

Employee Recognition Program

Job summary

Native Health is seeking a Health Services Administrative Assistant to provide essential administrative support to the Health Services Director. The role involves project coordination, scheduling, data reporting, and liaison duties across multiple clinic locations, upholding our mission and core values.

The position requires a degree or equivalent experience in business administration and at least three years of administrative work, with strong communication and organizational skills.

Qualifications

• Associate and/or bachelor's degree or equivalent training and experience in business administration preferred.
• Three years’ administrative support experience required.
• Must possess a valid and unrestricted Arizona driver’s license (within 30 days of hire) with no DUI/DWI or reckless driving convictions in the last five years.

Responsibilities

• Project coordination.
• Administrative and executive support.
• Report management.
• Outreach calendar and stakeholder communications.
• Purchasing and ordering, invoice processing.
• Recruitment and interview coordination.
• Confidentiality and professional conduct.
• Supports the organization as needed.

Skills

MS 365

EHR systems

Adobe Acrobat

Verbal communication

Written communication

Organizational skills

Scheduling

Data reporting

Education

Associate or Bachelor's degree in Business Administration

Tools

Microsoft 365

Microix

EHR

Adobe Acrobat

Job description

Health Services Administrative Assistant

• Full-time

At NATIVE HEALTH, we strive to provide the best health care available for urban American Indians, Alaska Natives, and other individuals who generally experience barriers to health and wellness services.

Mission: To provide accessible holisticpatient centered care, to empower our community to achievethe highest quality health and well-being.

Vision: Healthy People in Healthy Communities.

NATIVE HEALTH Benefits and Perks Include:

• Medical, Vision, and Dental Insurance
• Retirement Benefits - Up to 5% Matching Contribution
• Paid Holidays (12)
• Tuition Reimbursement and Educational Leave
• Employee Recognition Program

Starting Hourly Pay: $23.51

The Health Services Administrative Assistant serves as the primary point of contact for internal and external matters pertaining to the Health Services Department and performs a variety of advanced administrative support functions and activities for the Health Services Director. The Health Services Administrative Assistant represents the company in a professional and positive manner to enhance and promote the core values and mission of NATIVE HEALTH, always exercising the utmost discretion, diplomacy, and tact in customer interactions.

KEY ACCOUNTABILITIES:

• Project Coordination
• Administrative and Executive Support
• Report Management
• Outreach Calendar and Stakeholder Communications
• Purchasing and Orderings, Invoice Processing
• Recruitment and Interview Coordination
• Confidentiality and Professional Conduct
• Supports the organization as needed.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Must be dependable, punctual, and reliable.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Ability to anticipate needs.
• Ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
• High level of integrity. Position is exposed to confidential and sensitive information.
• Organized and exceptional attention to detail.
• Proficient use of computer software including Microsoft 365, Microix, EHR, and Adobe Acrobat.
• Knowledge of correct English usage, grammar, spelling, and punctuation.
• Ability to prioritize and manage effective multiple projects.
• Effective verbal and written communication skills
• Culturally competent; able to work with a diverse workforce and client population.
• Must be professional in demeanor, dress, and presentation.
• Ability to coordinate schedules, meetings, trainings, and department activities across multiple clinic locations.
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
• Ability to collect, track, analyze, and report operational and performance data using spreadsheets and reporting tools.

QUALIFICATION/EXPERIENCE/REQUIREMENTS:

• Associate and/or bachelor's degree or equivalent training and experience in business administration preferred.
• Three years’ administrative support experience required.

Standard Employment Requirements.

• Must possess a valid and unrestricted Arizona driver’s license (within 30 days of hire if applicant is from out-of-state) with no DUI/DWI or reckless driving convictions in the last five years. No more than two at-fault accidents in the last three years. Must maintain a valid Arizona driver’s license during employment. Must be insurable under NATIVE HEALTH’s liability auto policy.
• Must pass a criminal background check and obtain a Class I Fingerprint Clearance Card within the initial ninety (90) calendar days of employment and retain a valid card while employed with NATIVE HEALTH.
• Must pass substance abuse testing upon employment and submit to random testing during employment.
• Must provide an updated immunization (IZ) record at the time of employment.
• Must have a current (within 12 months) Tuberculosis (TB) skin report upon employment and provide an annual update.
• Must obtain Basic Life Support (BLS) certification within (90) calendar days of employment and maintain certification during employment.

Native Health complies with all state and federal requirements, including EEOC requirements.