Health Scholar Assistant

COPE Health Solutions; Tacoma (WA); On-site; USD 19,000 - 28,000; Part time

Job summary

COPE Health Solutions is seeking a Health Scholar Assistant to support the Health Scholar program at a Tacoma facility for 20 hours per week over a 16-week term. The role focuses on operational tasks, enrollment support, file management, and coordination with the Program Manager and Leadership Team.

Strong organizational skills, proficiency with Microsoft Office, and the ability to work evenings or weekends as needed are valued.

Qualifications

• Commit to 20 hours per week for two months (temporary position).
• Enrolled in or graduated from a college or university preferred.
• Enrolled in or graduated from the Health Scholar Program preferred.
• Strong customer drive and dedication to quality and success.
• Excellent interpersonal, oral and written communication skills.
• Excellent customer service skills.
• Detail-oriented and able to work well independently.
• Able to work collaboratively and effectively while handling multiple projects on various timelines in an extremely fast-paced environment.
• Flexible with work hours, able to travel, and be able to work on evenings and weekends as needed.
• High level of proficiency of Microsoft Office programs (Outlook, Word, Excel and PowerPoint)

Responsibilities

• Present program overviews to classrooms on college campuses
• Support recruitment efforts by attending job/major fairs, distributing flyers on campus, or facilitating open house events
• Respond to applicant phone and email inquiries in a timely manner
• Develop and maintain trackers to ensure organization of enrollment processes
• Prepare materials for orientation and interviews
• Compose communication to applicants regarding their current status and next steps
• Assist Leadership Team in ensuring that all applicants’ health records, background checks and drug screens are compliant with health system policies and are filed appropriately
• Assist COPE Health Solutions staff and Leadership Team in planning for and executing file audits of active files to ensure compliance
• Assist COPE Health Solutions staff and Leadership Team in auditing online platform profiles to ensure accuracy
• File paperwork as appropriate
• Enter information into online platforms as needed
• Work with the Scholars and Leadership Team to ensure that Scholars are appropriately scheduled for weekly shifts
• Assist COPE Health Solutions staff and Leadership Team to ensure that monthly hours are entered into online platform as appropriate and that timesheets are filed
• Assist COPE Health Solutions staff and Leadership Team to ensure that all weekly trackers are completed on a weekly basis
• Work with the Leadership Team to facilitate training workshops
• Assist COPE Health Solutions staff and Leadership Team to deliver lectures and skill stations on quarterly training dates
• Assist COPE Health Solutions staff and Leadership Team to administer written and practical exams
• Maintain an operational work plan as required by the Program Manager
• Assist in ensuring Policies and Procedures for the COPE Health Scholars Programs are upheld
• Assist with scheduling, space reservations and coordinating for meetings
• Attend and participate in Leadership Team and Executive Team meetings
• Maintain an open line of communication up and down the chain of command including bringing all questionable or “red flag” situations and matters to the Program Manager or Regional Manager
• Assist in the efficient execution of operations of program
• Meet or exceed all milestones, deadlines and deliverables of any work plan set by the Program Manager

Skills

Customer service

Communication skills

Detail-oriented

Multitasking

Team collaboration

Microsoft Office

Flexible schedule

Education

College/university enrollment or graduation preferred

Health Scholar Program preferred

Tools

Microsoft Office

Job description

Description

The Health Scholar Assistant will support the operational management of the Health Scholar program in a temporary capacity. The Health Scholar Assistant will be located at a single facility and will be assisting in key operational work as assigned by the Program Manager. The Health Scholar Assistant will maintain administrative activities alongside a team of student leaders and will focus their efforts dependent on the needs of their assigned site.

The Health Scholar Assistant will support the operational management of the Health Scholar program in a temporary capacity. The Health Scholar Assistant will be located at a single facility and will be assisting in key operational work as assigned by the Program Manager. The Health Scholar Assistant will maintain administrative activities alongside a team of student leaders and will focus their efforts dependent on the needs of their assigned site.

The successful candidate will support the COPE Health Scholars programs in a temporary capacity, with a commitment of 20 hours per week for at least two months.

FLSA Status

Non-Exempt

Salary Range

$17.13 per hour

Reports To

Regional Manager

Direct Reports

None

Location

Onsite- Tacoma, WA

Travel

None

Work Type

Temporary - 16 weeks

Schedule

Part Time- 10 hours per week

Position Description

Recruitment and Enrollment

• Present program overviews to classrooms on college campuses
• Support recruitment efforts by attending job/major fairs, distributing flyers on campus, or facilitating open house events
• Respond to applicant phone and email inquiries in a timely manner
• Develop and maintain trackers to ensure organization of enrollment processes
• Prepare materials for orientation and interviews
• Compose communication to applicants regarding their current status and next steps
• Assist Leadership Team in ensuring that all applicants’ health records, background checks and drug screens are compliant with health system policies and are filed appropriately

File Management

• Assist COPE Health Solutions staff and Leadership Team in planning for and executing file audits of active files to ensure compliance
• Assist COPE Health Solutions staff and Leadership Team in auditing online platform profiles to ensure accuracy
• File paperwork as appropriate
• Enter information into online platforms as needed

Departmental Operations

• Work with the Scholars and Leadership Team to ensure that Scholars are appropriately scheduled for weekly shifts
• Assist COPE Health Solutions staff and Leadership Team to ensure that monthly hours are entered into online platform as appropriate and that timesheets are filed
• Assist COPE Health Solutions staff and Leadership Team to ensure that all weekly trackers are completed on a weekly basis

Training Operations

• Work with the Leadership Team to facilitate training workshops
• Assist COPE Health Solutions staff and Leadership Team to deliver lectures and skill stations on quarterly training dates
• Assist COPE Health Solutions staff and Leadership Team to administer written and practical exams

Other Duties

• Maintain an operational work plan as required by the Program Manager
• Assist in ensuring Policies and Procedures for the COPE Health Scholars Programs are upheld
• Assist with scheduling, space reservations and coordinating for meetings
• Attend and participate in Leadership Team and Executive Team meetings
• Maintain an open line of communication up and down the chain of command including bringing all questionable or “red flag” situations and matters to the Program Manager or Regional Manager
• Assist in the efficient execution of operations of program
• Meet or exceed all milestones, deadlines and deliverables of any work plan set by the Program Manager

Qualifications

• Must be able to commit 20 hours per week for two months (note that this is a temporary position)
• Enrolled in or graduated from a college or university preferred
• Enrolled in or graduated from the Health Scholar Program preferred
• Strong customer drive and dedication to quality and success
• Excellent interpersonal, oral and written communication skills
• Excellent customer service skills
• Detail-oriented and able to work well independently
• Able to work collaboratively and effectively while handling multiple projects on various timelines in an extremely fast-paced environment
• Flexible with work hours, able to travel, and be able to work on evenings and weekends as need arises
• High level of proficiency of Microsoft Office programs (Outlook, Word, Excel and PowerPoint)

What We Do

COPE Health Solutions is a national tech-enabled services firm, with a population health management analytics software solution Analytics for Risk Contracting (ARC), collaboratively implementing proven products with payer and provider clients to power success in risk arrangements and development of the future workforce. Our multidisciplinary team provides payers and providers with the experience, capabilities and tools needed to plan for, design, implement and support strategy development and execution. We are driven by our passion to help transform health care delivery, align financial incentives to support population health management and build the workforce needed for value-based care.