Health Office Administrative Assistant

SAU 16; Exeter (NH); On-site; USD 32,000 - 42,000; Full time

Job summary

SAU 16 is seeking a Health Office Assistant to support students in the health office, assist with attendance, and relieve certified staff from non-professional duties to support curriculum and programs.

The role involves logging student visits, handling calls, distributing documents, maintaining records, and stocking supplies, with duties including supervision of students during non-classroom activities. Non-exempt, full-time position available.

Qualifications

• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed.
• Ability to understand, apply and use personal computers and software applications (e.g., Word).
• Ability to work with a diverse group of individuals.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Ability to establish and maintain cooperative working relationships with students, staff and others contacted in the course of work.
• Ability to report work orally or in writing to supervisor as required.
• Effective writing and verbal communication skills.

Responsibilities

• Record student visits to the nurse's office into a daily log.
• Assists with daily attendance calls and record-keeping.
• Assists with the copying and distribution of documents and other materials.
• Assists in maintaining documents, files and records for up-to-date reference.
• Assists with answering telephone calls, and provide information and assistance to callers.
• Assists in maintaining inventories of supplies and materials.
• Assists in supervising and managing students in non-classroom activities such as start/end of day duty.

Skills

Confidentiality

Written communication

Verbal communication

Instruction following

Computer literacy (Word)

Team cooperation

Education

High School diploma or equivalent

Tools

Word

Job description

Position Purpose

Under the direct supervision of the nurse and administration, to assist with students in the Health Office, complete daily school attendance, and to free certified professional employees from non-professional duties to enable them to make a contribution to other aspects of the educational program, such as curriculum development.

Health Office Assistant

Position Purpose

Under the direct supervision of the nurse and administration, to assist with students in the Health Office, complete daily school attendance, and to free certified professional employees from non-professional duties to enable them to make a contribution to other aspects of the educational program, such as curriculum development.

Essential Job Functions

• Record student visits to the nurse's office into a daily log.
• Assists with daily attendance calls and record-keeping.
• Assists with the copying and distribution of documents and other materials (e.g., correspondence, bulletins, reports).
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference.
• Assists with answering telephone calls, and provide information and assistance to callers.
• Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
• Assists in supervising and managing students in non-classroom activities such as start / end of day duty (i.e. bus duty at dismissal).

Additional Duties

Perform any other related duties as assigned.

Note:

The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Use standard office equipment, such as personal computers and copiers.

Knowledge, Skills And Abilities

• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed.
• Ability to understand, apply and use personal computers and software applications (e.g., Word).
• Ability to work with a diverse group of individuals.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Ability to establish and maintain cooperative working relationships with students, staff and others contacted in the course of work.
• Ability to report work orally or in writing to supervisor as required.
• Effective writing and verbal communication skills.

Physical and Mental Demands, Work Hazards

• Work in standard office and school building environments.
• Ability to work outdoors during outdoor student activities. Note: Also see the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.

Qualifications Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• High School diploma or equivalent.
• Prior successful clerical experience preferred.

FLSA Status

Non-exempt