Health Office Administrative Assistant

TrulyHired; Exeter (NH); On-site; USD 32,000 - 42,000; Full time

Job summary

TrulyHired seeks a Health Office Assistant to support the school health office and administration. You will assist with attendance, record keeping, and routine clerical duties in a fast-paced educational setting.

The role emphasizes confidentiality, basic math, and strong communication while supporting students and staff in daily operations and during non-classroom activities.

Qualifications

• High School diploma or equivalent.
• Prior successful clerical experience preferred.

Responsibilities

• Record student visits to the nurse's office into a daily log.
• Assist with daily attendance calls and record-keeping.
• Assist with copying and distribution of documents and materials.
• Maintain documents, files and records for up-to-date reference.
• Answer telephone calls and provide information to callers.
• Maintain inventories of supplies and materials.
• Supervise and manage students during non-classroom activities.

Skills

Follow instructions

Basic math

PC skills (Word)

Confidentiality

Communication

Teamwork

Education

High School diploma or equivalent

Tools

Word processing

Copiers/Office equipment

Job description

Job Description

Health Office Assistant

Position Purpose

Under the direct supervision of the nurse and administration, to assist with students in the Health Office, complete daily school attendance, and to free certified professional employees from non-professional duties to enable them to make a contribution to other aspects of the educational program, such as curriculum development.

Essential Job Functions

• Record student visits to the nurse's office into a daily log.
• Assists with daily attendance calls and record-keeping.
• Assists with the copying and distribution of documents and other materials (e.g., correspondence, bulletins, reports).
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference.
• Assists with answering telephone calls, and provide information and assistance to callers.
• Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
• Assists in supervising and managing students in non-classroom activities such as start / end of day duty (i.e. bus duty at dismissal).

Additional Duties

Perform any other related duties as assigned.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Use standard office equipment, such as personal computers and copiers.

Knowledge, Skills and Abilities

• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed.
• Ability to understand, apply and use personal computers and software applications (e.g., Word).
• Ability to work with a diverse group of individuals.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Ability to establish and maintain cooperative working relationships with students, staff and others contacted in the course of work.
• Ability to report work orally or in writing to supervisor as required.
• Effective writing and verbal communication skills.

Physical and Mental Demands, Work Hazards

• Work in standard office and school building environments.
• Ability to work outdoors during outdoor student activities.
  Note: Also see the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.

Qualifications Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• High School diploma or equivalent.
• Prior successful clerical experience preferred.

FLSA Status

Non-exempt