Health Information Tech

InterMed, P.A.; South Portland (ME); On-site; USD 21,000 - 30,000; Full time

Job summary

InterMed, P.A. is seeking a Records Management Specialist to support imaging and reporting workflows in our Maine offices. You will manage medical records, coordinate with radiology teams, and ensure timely delivery of reports and prior studies.

Responsibilities include entering orders into RIS, importing outside studies into PACS, and serving as a key contact for missing reports. Strong EMR/PACS/RIS experience and attention to detail are essential.

Qualifications

• High school diploma or equivalent required.
• Prior medical office experience preferred.
• Medical records experience strongly preferred.
• Experience with EMR/eClinical Works, PACS, and RIS systems strongly preferred.
• Proficient with Windows-based computer applications.
• Understanding of medical terminology preferred.
• Excellent professional judgement, attention to detail, phone skills, and decision-making ability.
• Proven ability to prioritize and handle multiple tasks.

Responsibilities

• Acquires pertinent prior images and reports for all modalities in accordance to Department and Radiologist established protocols.
• Monitors daily schedule for add-ons, ensuring appropriate outside records are imported for review.
• Call patients to obtain healthcare information
• Initiates requests for reports and prior images and determines urgency of request to ensure timely reporting
• Enters orders into RIS for outside studies received that will be imported into the PACS system
• Provides updates to Administrative Supervisor or Coordinator on delays of film/image requests, and any difficult cases that may result in delayed reporting or interrupted patient care
• Communicate with courier as needed for stat deliveries
• Utilizes all forms of electronic data sharing including but not limited to: InterMed PACs, outside facility PACs that InterMed can access, web-based record sharing, and CD importing both incoming and outgoing
• Receives all films/image requests and ensures timely delivery to requesting party in all imaging formats
• Initiates and acts as primary contact for providers with regard to missing reports and addendum requests with contracted radiology group
• Troubleshoots file room issues, missing studies, physician requests, etc.
• Provide training in the records management process
• Act as a resource to other departments within the company
• Other responsibilities as directed by manager or coordinator
• Perform other duties to support the mission, vision and values of InterMed.

Skills

Attention to detail

Multitasking

Phone skills

Decision making

Prioritization

Education

High School diploma or equivalent

Tools

EMR/eClinical Works

PACS

RIS systems

Windows-based applications

Job description

• Acquires pertinent prior images and reports for all modalities in accordance to Department and Radiologist established protocols
• Monitors daily schedule for add-ons, ensuring appropriate outside records are imported for review.
• Call patients to obtain healthcare information
• Initiates requests for reports and prior images and determines urgency of request to ensure timely reporting
• Enters orders into RIS for outside studies received that will be imported into the PACS system
• Provides updates to Administrative Supervisor or Coordinator on delays of film/image requests, and any difficult cases that may result in delayed reporting or interrupted patient care
• Communicate with courier as needed for stat deliveries
• Utilizes all forms of electronic data sharing including but not limited to: InterMed PACs, outside facility PACs that InterMed can access, web-based record sharing, and CD importing both incoming and outgoing
• Receives all films/image requests and ensures timely delivery to requesting party in all imaging formats
• Initiates and acts as primary contact for providers with regard to missing reports and addendum requests with contracted radiology group
• Troubleshoots file room issues, missing studies, physician requests, etc.
• Provide training in the records management process
• Act as a resource to other departments within the company
• Other responsibilities as directed by manager or coordinator
• Perform other duties to support the mission, vision and values of InterMed.

MISSION AND VALUES:

• Follows InterMed’s mission to provide patient-centered primary care, putting the patient first to deliver high quality, high value care.
• Provide the highest quality care to our patients with a level of service that exceeds their expectations.
• Maintain a positive attitude and always treat our patients and each other with dignity and respect.
• Insist on honesty and integrity from each other and our business partners.
• Make teamwork a core component of our relationships between physicians, colleagues, and patients.
• Embrace change to better serve our patients.
• Use business practices that feature individual accountability and group responsibility to ensure delivery of high value healthcare.
• Have fun as we carry out our mission to serve.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Education:
• High School diploma or equivalent required
• Experience:
• Prior medical office experience preferred
• Medical records experience strongly preferred
• Experience with EMR/eClinical Works, PACs, and RIS systems strongly preferred
• Demonstrated proficiency with Windows-based computer applications
• Understanding of medical terminology preferred
• Excellent professional judgement, attention to detail, phone skills, and decision-making ability
• Proven ability to prioritize and handle multiple tasks

EQUAL EMPLOYER OPPORTUNITY STATEMENT:

InterMed is an equal opportunity workplace and prohibits discrimination or harassment of any kind. We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, gender identity and/or expression, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.