Health Information Specialist - In Office

Granite VNA, Inc.; Concord (NH); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Earned Time Off

Short Term Disability

Life Insurance

Employee Assistance Program

Continuing education and career growth

Job summary

Granite VNA, Inc. is seeking a Health Information Specialist to organize and manage medical records in Concord, NH. This in-office role supports HIPAA compliance, data accuracy, and secure information exchange across EMR and paper files. Monday–Friday, 8am–4:30pm, pay $21–$24 hourly.

Reporting to the Director of Compliance, Privacy, and Security, you will process orders, manage patient documentation, and collaborate with clinical staff to maintain high-quality health information systems.

Qualifications

• Associates degree or high school diploma with equivalent experience.
• Proficiency in Microsoft applications, with advanced Excel skills.
• Experience navigating Electronic Medical Records is preferred.

Responsibilities

• Protects the security and confidentiality of medical records.
• Ensures HIPAA compliance and secure transmission of patient information.
• Processes and files patient records, orders, and related documentation.
• Communicates with clinical staff to request corrections and complete records.

Skills

Microsoft applications

Excel

EMR systems

Education

Associate degree or High School Diploma/GED with equivalent work experience

Tools

EMR systems

Job description

Description

JOB SPECIFATIONS:

Title: Health Information Specialist

Location: Concord, NH (In Office)

Schedule: Monday-Friday | 8am - 4:30pm

Pay: $21.00 - $24.00 / hour

At Granite VNA, New Hampshire’s largest home health and hospice provider, we believe in care that helps our patients return to living the life they desire. The care we provide is personal and meaningful.

Position Overview

Reporting to the Director of Compliance, Privacy, and Security, the Medical Records Health Information Specialist organizes and handles medical records and health information data. Ensures that information maintains its quality, accuracy, accessibility, and security in both paper files and Electronic Medical Records (EMR) consistent with medical, administrative, ethical, legal, and regulatory requirements.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Protects the security of medical records to ensure that confidentiality is maintained.
• Ensure accuracy and HIPAA compliance, ensuring patient information is sent securely to the correct party.
• Sends required Home Care and Hospice documentation to external facilities as required.
• Always uses appropriate methods to send documentation for each facility and does not deviate from the agency process without management approval. (secure email, fax, etc.)
• Sends required documentation to patients according to regulations and agency policy.
• File/scan and attach all components of the patient’s medical record accurately and in a timely manner.
• Process incoming and outgoing physician orders as requested.
• Reprints and resends overdue orders to physician practices as requested.
• Checks for rejected orders, Plans of Care (POC), and Certifications of Terminal Illness (CTI) and follows through with corrections daily.
• Correct orders incorrectly categorized to follow physician signature requirements.
• OASIS /HOPE Submissions
• Submits data to 3rd party vendor for Patient Satisfaction Surveys
• Realign episodes within the medical record for changes in payor as necessary.
• Researches returned mail due to an incorrect physician mailing address. Makes corrections in the EMR physician database and/or patient profile and resends orders.
• Process discharges of patient records.
• Produces and distributes reports as requested.
• Communicate effectively with clinical staff to request completion or correction of the medical record and/or orders.
• Assists with adding new physicians and facilities to the EMR physician database.
• Box/label discharged medical records for Record Center as requested.
• Learns other tasks to assist in department coverage

Other Job Functions

• Cover Agency Reception desk and phones as assigned/needed
• Answers all incoming calls, managing a system of multiple lines.

Comprehensive Benefits

• Competitive compensation
• Health, dental, vision, life, and disability insurance
• Earned Time Off
• 401(k) with company match
• Short Term Disability
• Life Insurance
• Employee Assistance Program
• Continuing education and career advancement opportunities

Requirements

1. Associates degree or High School Diploma/GED with equivalent work experience
2. Proficiency in Microsoft applications, with advanced skill using Excel
3. Navigating and utilizing Electronic Medical Records desired
4. One to two years of healthcare experience preferred