Health Information Specialist

Uasys; Little Rock (AR); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Health plans

Holidays & time off

Education discount

Retirement match

Life insurance

Career development

Merchant discounts

Prescription delivery

Job summary

University of Arkansas for Medical Sciences (UAMS) seeks a Health Information Specialist to coordinate and index outside records via Trace and create EPIC referral shells. Ensure records are sent to Medical Records for EPF access and prepare providers with ready-to-view documents before appointments.

The role requires HIPAA expertise, upkeep of privacy policies, and accuracy in EHR management. Equal opportunity employer with comprehensive staff benefits and compliance with Arkansan laws.

Qualifications

• Bachelor’s degree in Health Information Management; may accept current enrollment or an Associate’s Degree with 2 years experience.
• High School Diploma/GED and 4 years in health information.
• Expert in state and federal laws, HIPAA, and release of information policies to protect patient data.

Responsibilities

• Maintain and update patient health records accurately and confidentially.
• Enter, verify, and organize medical information in EHR systems.
• Review medical records for completeness, accuracy, and proper documentation.
• Process requests for medical records according to privacy and authorization requirements.
• Release health information to patients, providers, insurers, and authorized organizations.
• Verify patient identity and authorization before releasing PHI.
• Scan, index, file, and retrieve medical documents.
• Assist with audits, quality-control reviews, and compliance activities.

Skills

HIPAA regulations

EHR

Privacy & security

Health Information Management

Education

Bachelor’s degree in Health Information Management

Health Information Management enrollment

Associate’s Degree in Health Information Management

High School Diploma/GED

2 years Health Information experience

Job description

Closing Date:

10/20/2026

Type of Position:

Professional Staff - Project/Program Administration

Job Type:

Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family


• Holiday, Vacation and Sick Leave


• Education discount for staff and dependents (undergraduate only)


• Retirement: Up to 10% matched contribution from UAMS


• Basic Life Insurance up to $50,000


• Career Training and Educational Opportunities


• Merchant Discounts


• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at [e-mail].

Department:

ICE | CORE PA ABC Medical Access Referrals

Summary of Job Duties:

The Health Information Specialist is responsible for assisting in the coordination and indexing of outside records received via Trace, our virtual fax. This person ensures that all requests are sent to the appropriate in-box of Trace and creates a referral shell in EPIC for all new requests. This person will insure that scheduled appointments have outside records sent to Medical Records to be scanned to the Electronic Patient Folder (EPF) and available to providers prior to the scheduled appointment.

Qualifications

Minimum Qualifications

• · Bachelor’s degree in Health Information Management. Will accept current enrollment in Health Information Management or Associate’s Degree in Health Information Management and 2 years experience in health information


• · High School Diploma/GED and 4 years of experience in health information.


• · Must be an expert in state and federal laws, HIPAA regulations, and UAMS release of information policies and procedures to ensure that patient health information is protected.

Job Requirements

• Maintain and update patient health records accurately and confidentially.


• Enter, verify, and organize medical information in electronic health record (EHR) systems.


• Review medical records for completeness, accuracy, and proper documentation.


• Process requests for medical records according to privacy and authorization requirements.


• Release health information to patients, healthcare providers, insurance companies, and authorized organizations.


• Verify patient identity and authorization before releasing protected health information.


• Scan, index, file, and retrieve medical documents.


• Correct or resolve missing, incomplete, or inconsistent information in patient records.


• Assist with medical coding, billing documentation, or insurance-related information when required.


• Follow HIPAA and organizational privacy and security policies.


• Communicate with clinical staff, patients, insurance companies, and other departments to obtain or clarify information.


• Track and respond to medical-record requests within required timeframes.


• Maintain accurate logs and documentation of record requests and releases.


• Assist with audits, quality-control reviews, and compliance activities.


• Protect sensitive patient information and report potential privacy or security issues appropriately.

*PHYSICAL REQUIREMENTS

Stand: Frequently

Sit: Frequently

Walk: Occasionally

Bend, crawl, crouch, kneel, stoop or reach overhead: Frequently

Lift and carry weight: 25 lbs

Push and pull weight: 25 lbs

Use hands to touch, handle or feel: Frequently

Talk: Continuously

Hear: Continuously

Taste or smell: Occasionally

Read, concentrate, think analytically: Continuously

Physical Environment: Inside Medical Facility Environment

Salary Information

$40,400

Required Documents to Apply

Resume

Optional Documents

Proof of Veteran Status

Pre-employment Screening Requirements

Annual TB Screening, Criminal Background Check, Sex Offender Registry

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity

Feeling, Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Talking

Frequent Physical Activity

Grasping, Reaching, Standing, Walking

Occasional Physical Activity

Crouching, Kneeling, Lifting, Pulling, Pushing, Stooping

Benefits Eligible

Yes