Health Information Specialist

Summit Memorial Medical Group LLC; Casper (WY); On-site; USD 42,000 - 56,000; Full time

Job summary

Summit Memorial Medical Group LLC in Casper, WY seeks a Health Information Specialist to manage scanning, indexing, and release of patient records in line with hospital policy and privacy regulations. The role supports timely, secure patient care by maintaining accurate EMR data and ensuring compliant information handling.

Responsibilities include verifying document types, processing ROI requests, protecting confidentiality, and performing quality checks, with a focus on accuracy and

Qualifications

• Must have high attention to detail and strong organizational skills.
• Knowledge of HIPAA and patient privacy regulations preferred.
• Knowledge of medical terminology preferred.

Responsibilities

• Scans, indexes, and files medical records into the EMR accurately and timely.
• Reviews incoming documents for proper patient identification, completeness, and correct document type.
• Processes release of information (ROI) requests in compliance with HIPAA, state law, and policy.
• Verifies authorization forms and patient identity prior to releasing protected health information.
• Maintains confidentiality and security of all medical records and patient information.
• Tracks and documents requests for records and releases per procedures.
• Responds to requests from patients, providers, attorneys, and insurers within established timeframes.
• Performs quality checks to ensure scanned documents are legible and correctly indexed.

Skills

Attention to detail

Organizational skills

HIPAA privacy knowledge

Medical terminology

Education

High School Diploma or GED

Job description

• Location 6500 2nd St,Casper, WY, 82609,United States
• Employee Type Full Time Non-Exempt

Contact information

• Name Jennifer Turnbull
• Phone [phone]

Description

The Health Information Specialist is responsible for accurate scanning, indexing, maintenance, and release of patient medical records in accordance with hospital policy and state and federal privacy regulations. This position ensures timely, complete, and secure management of health information to support patient care, continuity of services, legal compliance, and authorized information requests.

Requirements

• High School Diploma or GED required
• Previous medical records, health information, or medical office experience preferred
• Knowledge of medical terminology preferred
• Knowledge of HIPAA and patient privacy regulations preferred
• Strong attention to detail and organizational skills

Summary

RESPONSIBILITIES:

• Scans, indexes, and files medical records into the electronic medical record (EMR) accurately and in a timely manner.
• Reviews incoming documents to ensure proper patient identification, completeness, and correct document type prior to scanning.
• Processes medical record release of information (ROI) requests in compliance with HIPAA, state law, and organizational policy.
• Verifies authorization forms and patient identity prior to releasing protected health information.
• Maintains confidentiality and security of all medical records and patient information at all times.
• Tracks, logs, and documents all requests for records and releases according to department procedures.
• Responds to requests from patients, providers, attorneys, insurance companies, and other authorized parties within established timeframes.
• Performs quality checks to ensure scanned documents are legible, correctly indexed, and properly routed in the EMR.
• Assists with record corrections, amendments, and documentation reconciliation as needed.
• Communicates professionally and courteously with patients, staff, and external contacts regarding medical record requests.
• Maintains organized electronic and physical filing systems in accordance with retention and destruction policies.
• Supports clinic operations by assisting with audits, chart reviews, and compliance activities as requested.
• Maintains professionalism, confidentiality, neat appearance, and a positive, service-oriented attitude.
• Behaves and dresses in a professional and courteous manner consistent with the facility’s Standards of Behavior.