Health Information Management Specialist

ScionHealth; Lander (WY); On-site; USD 28,000 - 41,000; Full time

Job summary

SageWest Health Care in Lander, WY, seeks an HIM Technician Specialist for seasonal coverage at the SageWest Health Care hospital. The role supports the Health Information Management department with paper and electronic records, HIPAA compliance, chart analysis, and data management.

Responsibilities include scanning, indexing, release of information, and collaboration with physicians to ensure timely, accurate documentation. Onsite, full-time commitment expected for the season.

Qualifications

• 3+ years experience in Health Information Management functions
• 1+ years experience in chart analysis (Preferred)
• Understanding of HIPAA privacy standards and documentation timeliness

Responsibilities

• Analyze medical records for completeness and accuracy.
• Scan, index, and quality-check records into EMR systems.
• Release of information in accordance with HIPAA and facility policy.
• Assist physicians with record completion and regulatory compliance.
• Maintain logs and generate reports on chart deficiencies.

Skills

HIPAA knowledge

Medical terminology

Detail oriented

EHR systems

Interpersonal skills

Time management

Education

High School Diploma

Medical terminology training

Tools

EMR software

Job description

Description

At SageWest Health Care, we are committed to providing our patients with the highest quality, family-friendly care available. SageWest Health Care is located in Fremont County, Wyoming, encompassing two hospitals, one in Riverton and one in Lander. Each offers a wide range of healthcare services, including inpatient medical services, emergency room services, surgical services, imaging services, laboratory diagnostic services, primary care, infusion services, and women’s health.

Onsite position at the SageWest Health Care hospital in Lander, WY.

Seeking someone for seasonal coverage.

Job Summary

The HIM Technician Specialist supports the Health Information Management department by maintaining both paper and electronic health records with accuracy, timeliness, and adherence to hospital policies, regulatory requirements, and HIPAA privacy standards. Primary responsibilities include chart analysis, scanning, release of information, physician communication, and data management. The specialist serves as a knowledgeable resource in HIM systems and workflows, often assuming leadership within specific functional areas.

Essential Functions

• Perform rounding to collect discharged patient charts and reconcile with discharge logs.
• Prep, scan, index, and quality-check medical records into the EMR system in a timely and accurate manner.
• Analyze medical records for completion and assign/reassign provider deficiencies per facility policy and regulatory standards.
• Handle and process requests for patient medical records in accordance with HIPAA regulations.
• Assist physicians with record completion processes and monitor for compliance with documentation timeliness.
• Retrieve, sort, and manage patient medical records and related correspondence.
• Maintain logs, track deficiencies, and generate reports as directed.
• Provide support for chart assembly, data abstraction, and HIM-related audits.
• Participate in department meetings and performance improvement initiatives.
• May serve as primary or backup for specific HIM functions as designated by management.

Knowledge/Skills/Abilities/Expectations

• Familiarity with HIPAA and healthcare privacy requirements.
• Knowledge of medical terminology and the structure of medical records.
• High attention to detail, accuracy, and ability to meet deadlines.
• Competence in using electronic health records, document imaging, and office software.
• Strong interpersonal, communication, and customer service skills.
• Ability to work independently and adapt in a high-volume, time-sensitive environment.
• Capable of multitasking and prioritizing workload effectively.

Qualifications

Education

• High School Diploma or Equivalent including education equivalent to completion of secondary school or demonstrated ability to perform the essential functions of the role and
  Post secondary (Cert/Diploma/Program Grad) Medical terminology training (Preferred)

Licenses/Certifications

• None required

Experience

• 3+ years experience in Health Information Management functions (Required) and 1+ years experience in chart analysis (Preferred)