Health Information Management Representative II

Howard County Medical Center; Saint Paul (NE); On-site; USD 42,000 - 66,000; Full time

Job summary

Howard County Medical Center seeks a Health Information Management Representative II to perform diversified clerical duties and transcribe physician dictation including medical histories, progress notes, surgical procedures, and discharge summaries. The role operates on 10-hour shifts and requires strict adherence to HIPAA guidelines.

The position emphasizes accuracy in medical records, confidentiality, and collaboration with coders and clinicians to ensure complete documentation.

Qualifications

• High school diploma or equivalent required.
• Prior office experience preferred.
• Knowledge of medical terminology required.
• 1–2 years of experience as a Medical Transcriptionist, in a healthcare setting, is preferred.

Responsibilities

• Transcribe dictation from physicians, physician assistants, visiting consultants, administration, and elsewhere as needed.
• Answer phones, handle faxes, check office supplies and forms, restock when needed.
• Assist the department manager in the Continuous Quality Improvement process.

Skills

Excellent communication

Interpersonal skills

Time management

Independent & teamwork

Numerical interpretation

Education

High school diploma or equivalent

Job description

The Health Information Management Representative II is responsible for performing diversified clerical duties and transcribing recorded dictation for physicians. This includes dictation relating to medical physicals, progress notes, surgical procedures, consultation, patients' histories and discharge summaries. This position will work 10-hour shifts.

Essential Job Functions

• Transcribe dictation from physicians, physician assistants, visiting consultants, administration, and elsewhere as needed.
• Answer phone calls, handle faxes, check office supplies, forms, etc., and re‑stock when needed.
• Assist the department manager in the Continuous Quality Improvement process.
• Assist with auditing and verifying medical records for their accuracy and completeness.
• Maintain a good working relationship with co‑workers and immediate supervisors as well as with other departments.
• Receive constructive criticism positively.
• Take the initiative to accept responsibility in organizing new or difficult assignments.
• Seek opportunities for continued growth and performance improvement.
• Always maintain a professional appearance and manner.
• Maintain dependability and completes work in a timely matter.
• Demonstrate an understanding and emphasis on quantity, quality and knowledge of duties and tasks.
• Maintain confidentiality and remain in compliance of HIPAA regulations.
• Follow all policies of the Medical Center.
• Understand and follow safety policies and procedures.
• Attend all scheduled meetings and participates in these meetings.
• Consider the impact of regulations in work that is produced and discusses concerns appropriately to ensure compliance.
• Coordinate the Medical Staff credentialing function.
• Compile reports, such as the death certificate report, birth defects report, HIPAA searches report, and ECC report, by the first of the month.
• Complete and submit the Advanced Directive report.
• Compile paternity reports quarterly.
• Provide accurate information lists to coders and assist with questions as needed.
• Analyze incoming and current information as time allows.
• All other duties as assigned.

Preferred Talents

• Excellent communication skills, both written and verbal.

• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent time management with an emphasis on organization.
• Ability to generate, read, interpret, and take action as it relates to basic financial statements, national and state regulations, operational and maintenance and organizational policy and procedures.
• Ability to work independently and within a team environment.
• Ability to add, subtract, multiply, and divide.
• Ability to generate, read, interpret and take action as it relates to basic financial statements, national and state regulations, operational and maintenance and organizational policy/procedures.
• Ability to work cooperatively and communicate effectively to maintain good working relationships.
• Ability to work with skill in identifying problems.

Qualifications

• High school diploma or equivalent required.
• Prior office experience preferred.
• Knowledge of medical terminology required.
• 1-2 years of experience as a Medical Transcriptionist, in addition to experience in a healthcare setting, is preferred.