Health Information Management (HIM) Specialist

Alluvion Health; Great Falls (MT); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical, Dental, Vision

HSA and FSA

Disability coverage

401(k) match

Paid time off

Job summary

Alluvion Health is seeking a Health Information Management (HIM) Specialist in Great Falls, MT, to maintain accurate medical records and support documentation processes. The role emphasizes confidentiality, accuracy, and efficient data handling within EHR systems.

You will collaborate with clinicians and revenue cycle teams, handle authorizations, and contribute to data integrity across health information workflows.

Qualifications

• Associate degree or HIM-related certificate is preferred.
• At least two years of training or work experience in health information management or medical records.
• Experience in healthcare environment or FQHC preferred.

Responsibilities

• Maintain accurate electronic and paper medical records.
• Scan, index, organize, retrieve, and securely store patient documentation.
• Process medical record and authorization requests per HIPAA and policy.
• Update information in EHR and other systems accurately.
• Assist with insurance pre-authorizations for imaging and procedures.
• Support audits of medical records and privacy compliance.
• Train staff on record retrieval, storage, and EHR processes.

Skills

Detail-oriented

Data entry

HIPAA

EHR systems

Microsoft Office

Confidentiality

Multitasking

Communication

Education

Associate of Applied Science in Health Information Technology

Health Information Management certificate

Tools

EHR software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Health Information Management (HIM) Specialist

Full Time Clerical 510 1st Ave N, Great Falls, MT, US

Salary Range: $20.00 To $23.18 Hourly

Health Information Management (HIM) Specialist

Behind Every Patient Visit Is Information That Has to Be Right

You may not always be the person patients see, but the work you do plays an important role in their care.

At Alluvion Health, our Health Information Management (HIM) Specialist helps keep patient records accurate, complete, organized, accessible, and secure. If you enjoy detail-oriented work, take confidentiality seriously, and like bringing order to information and processes, this could be a great fit for you.

You’ll work primarily behind the scenes while supporting providers, staff, patients, and other departments with medical records, documentation, authorizations, and health information needs.

What You’ll Do

As an HIM Specialist, you will:

• Maintain accurate and complete electronic and paper medical records
• Scan, index, organize, retrieve, distribute, and securely store patient documentation
• Process medical record and authorization requests in accordance with HIPAA and organizational policy
• Respond to medical records questions and requests from patients, providers, staff, and outside organizations
• Enter and update information accurately within the electronic health record (EHR) and other systems
• Copy, fax, email, and electronically transmit medical documentation as needed
• Assist with insurance prior authorizations for diagnostic imaging and procedures
• Support internal and external medical record audits
• Perform routine compliance checks related to privacy, confidentiality, and documentation standards
• Help train and support staff with record retrieval, storage, and EHR processes
• Collaborate with Revenue Cycle, Quality, IT, and clinical teams to improve data accuracy and workflows
• Assist with troubleshooting and maintaining health information systems
• Support students or interns participating in job-shadowing or practicum experiences

What We’re Looking For

You’ll be successful in this position if you are:

• Highly organized and detail-oriented
• Accurate and efficient with data entry and documentation
• Comfortable working with confidential and sensitive information
• Able to manage multiple priorities and deadlines
• Professional and dependable
• Comfortable working independently while also being part of a team
• Confident using computers, Microsoft Office, and electronic systems
• Able to communicate clearly and professionally by phone, email, and in person

Knowledge of medical terminology, medical records, HIPAA requirements, healthcare documentation, and EHR systems is strongly preferred.

Education & Experience

Candidates should have one of the following:

• Associate of Applied Science in Health Information Technology (HIT), Certificate of Applied Science in Health Information Management (HIM), or a related field preferred; OR
• At least two years of training or work experience in health information management, medical records, or a medical office setting

Experience working in a healthcare environment or Federally Qualified Health Center (FQHC) is preferred.

Preferred Certifications: CHIM, RHIT, or RHIA

Why Join Alluvion Health (Benefits That Actually Matter)

Alluvion Health offers a comprehensive benefits package, including:

• Medical, Dental, and Vision Insurance
• Health Savings Account (HSA) + Flexible Spending Accounts (FSA/DCFSA)
• Short-Term and Long-Term Disability
• Critical Illness, Accident, and Hospital Indemnity Coverage
• Group Life + AD&D Insurance, including company-paid life insurance
• 401(k) retirement plan with up to8% employer match
• Generous PTO, including paid holidays + wellness leave

About Alluvion Health

Alluvion Health is a Federally Qualified Health Center providing integrated, whole-person care throughout Great Falls and surrounding communities. Our services include medical, dental, behavioral health, substance use disorder treatment, pharmacy, and community-based care.

Everything we do supports one mission:Creating and inspiring healthier lives.

Our values ofCompassion, Respect, Integrity, Support, and Autonomy guide how we care for our patients, our communities, and one another.

Ready to Join Us?

If you’re someone who notices the details others miss, values accuracy and confidentiality, and wants your work to support meaningful patient care, we’d love to hear from you.