Health Information Management Clerk

Harlan County Health; Nebraska; Presencial; USD 36.000 - 48.000; Jornada completa

Descripción de la vacante

Harlan County Health System in Alma, NE is seeking a Health Information Management Clerk to ensure patient records are accurate, secure, and accessible within the EHR. Responsibilities include scanning, indexing, routing, and assisting with release of information and record completion.

The role supports coding, billing, and regulatory compliance, adheres to HIPAA policies, and requires collaboration across departments to maintain record availability and accuracy.

Formación

• High school diploma or equivalent.
• Experience in a healthcare setting, preferably health information management or medical records.
• Medical terminology training or coursework.
• Associate degree in Health Information Management or related field.
• RHIT or RHIA credential.

Responsabilidades

• Scan, index, and route incoming medical records into the EHR.
• Verify patient identifiers and document types for accuracy.
• Process release of information requests within required timeframes.
• Maintain confidentiality and HIPAA compliance.
• Coordinate with departments to resolve record availability issues.
• Assist with credentialing and privileging processes as assigned.

Conocimientos

Attention to detail

Organization

Accuracy

Communication

Collaboration

Educación

High school diploma or equivalent

Associate degree in Health Information Management or related field

RHIT or RHIA credential

Herramientas

Microsoft Office

General computer systems

Descripción del empleo

Health Information Management Clerk# Health Information Management ClerkHarlan County Health System - Alma, NE 68920-2132## OverviewPosition TypeFull TimeJob ShiftDayEducation LevelHigh School/GEDTravel PercentageNoneCategoryAdmin - Clerical## Description**Position Summary** The HIM Clerk supports the organization’s health information operations by ensuring patient records are accurate, complete, secure, and accessible. This position is responsible for medical record scanning and indexing, incoming document processing and routing, release of information, and assistance with medical record completion activities. The HIM Clerk helps maintain the integrity and availability of records for patient care, coding, billing, and regulatory compliance. **Essential Job Functions** **Document Scanning, Indexing & Routing** • Receive, sort, prepare, scan, and accurately index incoming medical records and other documents into the electronic health record (EHR). • Verify patient identifiers, document types, and encounter/account associations; identify and correct or report indexing errors in accordance with established procedures. • Process incoming faxes, results, consultation reports, outside records, and other correspondence in a timely manner. • Route or task documents to appropriate providers or departments for review and follow-up according to approved workflows. • Ensure scanned documents are legible, complete, and accessible; manage original paper documents according to retention and destruction procedures. **Record Management & Completion** • Accurately enter or update authorized patient record information within the EHR. • Prepare, organize, and retrieve patient records for coding, billing, audits, and authorized requests. • Assist with routine reviews of records for completeness, accuracy, and required documentation. • Monitor assigned incomplete or delinquent medical record reports; notify providers of deficiencies and follow up or escalate unresolved items according to policy. • Protect the integrity, confidentiality, and security of protected health information in accordance with HIPAA and hospital policies. **Release of Information & Legal Requests** • Receive, track, retrieve, and process medical record requests from patients, providers, and other authorized parties within applicable timeframes. • Verify authorizations and other documentation requirements before releasing records; refer questions or unusual requests to the HIM Director. • Assist with processing subpoenas, court orders, and other legal requests for records under the direction of the HIM Director and applicable procedures. • Maintain accurate documentation and logs of requests, releases, and related correspondence. **Systems & Department Support** • Coordinate with clinical, registration, billing, and other departments to resolve record availability and document-routing issues. • Participate in assigned training and continuing education activities. • Perform other duties as assigned to support HIM department operations. • Assist with medical staff credentialing and privileging processes, including document collection, organization, and record maintenance, as assigned by the HIM Director.## Qualifications**Qualifications** **Required** • High school diploma or equivalent. • Previous experience in a healthcare setting, preferably in health information management or medical records. **Preferred** • Medical terminology training or coursework. • Associate degree in Health Information Management or related field. • RHIT or RHIA credential. **Core Competencies** • Strong attention to detail, organization, and accuracy in document handling. • Ability to prioritize competing requests and meet established deadlines. • Effective communication and collaboration across departments. • Knowledge of medical terminology, record workflows, HIPAA, and confidentiality requirements. • Proficiency in Microsoft Office and general computer systems. **Working Conditions** Primarily office-based with regular computer and telephone use. May involve occasional lifting of up to 20 pounds and periodic travel within the facility or to other work-related locations.*This job description is intended to summarize key responsibilities and requirements. Duties may change at any time. HCHS is an equal opportunity employer.*