Health Information Management Clerk

Harlan County Health System; Alma (NE); Presencial; USD 35.000 - 52.000; Jornada completa

Descripción de la vacante

Harlan County Health System is seeking an HIM Clerk to support health information operations by scanning and indexing records into the EHR, processing release of information, and ensuring accurate, secure, and accessible records for patient care and billing.

The role emphasizes HIPAA compliance, documentation integrity, and coordination with clinical and administrative departments to maintain ongoing record availability and regulatory compliance.

Formación

• Experience in healthcare settings, health information management preferred.
• RHIT or RHIA credential.
• Knowledge of medical terminology and record workflows.
• HIPAA and confidentiality knowledge.
• Attention to detail and accuracy in documentation.

Responsabilidades

• Scan and index incoming medical records into the EHR with accuracy.
• Verify patient identifiers and document types; ensure correct routing of documents.
• Process release of information requests within established timeframes.
• Assist with record completion, audits, and data integrity activities.
• Coordinate with departments to resolve document routing and access issues.

Conocimientos

Detail-oriented

Communication

HIPAA knowledge

Microsoft Office

Educación

Associate degree in HIM or related field

RHIT or RHIA credential

Herramientas

Microsoft Office

Descripción del empleo

Position SummaryThe HIM Clerk supports the organization’s health information operations by ensuring patient records are accurate, complete, secure, and accessible. This position is responsible for medical record scanning and indexing, incoming document processing and routing, release of information, and assistance with medical record completion activities. The HIM Clerk helps maintain the integrity and availability of records for patient care, coding, billing, and regulatory compliance.Essential Job FunctionsDocument Scanning, Indexing & Routing• Receive, sort, prepare, scan, and accurately index incoming medical records and other documents into the electronic health record (EHR).• Verify patient identifiers, document types, and encounter/account associations; identify and correct or report indexing errors in accordance with established procedures.• Process incoming faxes, results, consultation reports, outside records, and other correspondence in a timely manner.• Route or task documents to appropriate providers or departments for review and follow-up according to approved workflows.• Ensure scanned documents are legible, complete, and accessible; manage original paper documents according to retention and destruction procedures.Record Management & Completion• Accurately enter or update authorized patient record information within the EHR.• Prepare, organize, and retrieve patient records for coding, billing, audits, and authorized requests.• Assist with routine reviews of records for completeness, accuracy, and required documentation.• Monitor assigned incomplete or delinquent medical record reports; notify providers of deficiencies and follow up or escalate unresolved items according to policy.• Protect the integrity, confidentiality, and security of protected health information in accordance with HIPAA and hospital policies.Release of Information & Legal Requests• Receive, track, retrieve, and process medical record requests from patients, providers, and other authorized parties within applicable timeframes.• Verify authorizations and other documentation requirements before releasing records; refer questions or unusual requests to the HIM Director.• Assist with processing subpoenas, court orders, and other legal requests for records under the direction of the HIM Director and applicable procedures.• Maintain accurate documentation and logs of requests, releases, and related correspondence.Systems & Department Support• Coordinate with clinical, registration, billing, and other departments to resolve record availability and document-routing issues.• Participate in assigned training and continuing education activities.• Perform other duties as assigned to support HIM department operations.• Assist with medical staff credentialing and privileging processes, including document collection, organization, and record maintenance, as assigned by the HIM Director.QualificationsRequired• High school diploma or equivalent.• Previous experience in a healthcare setting, preferably in health information management or medical records.Preferred• Medical terminology training or coursework.• Associate degree in Health Information Management or related field.• RHIT or RHIA credential.Core Competencies• Strong attention to detail, organization, and accuracy in document handling.• Ability to prioritize competing requests and meet established deadlines.• Effective communication and collaboration across departments.• Knowledge of medical terminology, record workflows, HIPAA, and confidentiality requirements.• Proficiency in Microsoft Office and general computer systems.Working ConditionsPrimarily office-based with regular computer and telephone use. May involve occasional lifting of up to 20 pounds and periodic travel within the facility or to other work-related locations.This job description is intended to summarize key responsibilities and requirements. Duties may change at any time. HCHS is an equal opportunity employer.