Health Information Coordinator

Calais Community Hospital; Calais (ME); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Competitive health insurance

Bi-weekly premiums start at $35 for a

23% discount on hospital services

Employer paid life insurance

Generous time off

Dental insurance

Vision insurance

Disability insurance

Teladoc telemedicine

Life Insurance

Job summary

Calais Community Hospital seeks a Health Information Coordinator to manage permanent patient records, review documentation standards with oncoming providers, and keep the department Director informed of issues.

Responsibilities include scanning records into CPSI, verifying dictation, handling releases of information, and cross-training HIM staff for coverage while ensuring privacy compliance.

Qualifications

• CPSI and Athena EMR experience preferred.
• Medical secretarial training, clerical experience, knowledge of medical terminology, medical office procedures, filing, telephone etiquette, attention to detail, and being a team player.
• Scanning of ED, Inpatient, ASU records, and other ancillary reports into CPSI.
• Verifies dictation is complete, downloaded, printed, and on record.
• Answers telephone in a courteous, professional manner and directs calls as requested.
• Handles release of information requests in the absence of the ROI clerk.
• Familiar with HIM department policies and assists in updating when necessary.
• Cross-trains HIM employees to ensure position coverage during vacations or an extended leave of absence.
• Is aware of and can perform the essential functions of other positions in the department.
• Ensures all potential privacy issues are reported to the Compliance Officer in a timely manner.

Responsibilities

• Maintain and prepare permanent patient medical records.
• Review documentation standards with oncoming providers and keep the department Director apprised of issues.
• Answer telephone in a courteous, professional manner and direct calls as requested.
• Handle release of information requests in the absence of the ROI clerk and distribute ED records to PCPs.
• Cross-train HIM staff to ensure coverage during vacations or extended leaves.
• Ensure privacy issues are reported to the Compliance Officer promptly.

Skills

CPSI

Athena EMR

Medical terminology

Clerical experience

Medical office procedures

Filing

Telephone etiquette

Attention to detail

Team player

Education

Medical secretarial training

Job description

Full Time , Days

Posted 08/07/2026

Req# 2300

JOB SUMMARY

The Health Information Coordinator performs various clerical duties related to the preparation and maintenance of permanent patient medical records. Reviews documentation standards with oncoming providers and keeps the department Director apprised of any issues that arise in the department.

Required Skills

CPSI and Athena EMR experience preferred.

Medical secretarial training, clerical experience, knowledge of medical terminology, medical office procedures, filing, telephone etiquette, attention to detail, and being a team player.

Scanning of ED, Inpatient, ASU records, and other ancillary reports into CPSI. Verifies dictation is complete, downloaded, printed, and on record. Checks for and verifies signatures in documentation.

Answers telephone in a courteous, professional manner and directs calls as requested.

Handles release of information requests in the absence of the ROI clerk. Distributes ED records to PCPs. Follows procedure for logging pathology reports.

Familiar with HIM department policies and assists in updating when necessary.

Cross-trains HIM employees to ensure position coverage during vacations or an extended leave of absence.

Is aware of and can perform the essential functions of other positions in the department. Ensures all potential privacy issues are reported to the Compliance Officer in a timely manner.

• Competitive health insurance plan including:
  • Bi-weekly premiums begin at $35.00 for single and $110.00 for family coverage
  • 25% discount on DECH and CCH medical services
  • Employer paid HRA fund toward deductibles
  • Teladoc- 24/7/365 telemedicine access to MD with no co-payment
• Employer paid life insurance
• Generous time off plan
• Additional benefits available:
  • Dental insurance
  • Vision insurance
  • Disability insurance- short and long-term
  • Life Insurance

DECH and CCH are dedicated to equal employment opportunity.