Health Information Assistant

Monarch Healthcare Management; Minneapolis (MN); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

UKG Wallet - get paid the next day!

Free Single Medical Insurance

Loan reimbursement.

Scholarship Opportunities

Paid Time Off – Vacation Time

401 (k) with annual contribution match

Referral bonuses

Career path to other positions within…

Job summary

Monarch Healthcare Management is seeking a Health Information Assistant to maintain accurate medical records for residents and support nursing station operations, ensuring timely documentation and readiness for rounds.

The role coordinates admissions, data entry, chart filing, and coordination of appointments, labs, and transportation, while handling phones and assisting families in a fast-paced, compliant environment.

Qualifications

• Must have high school diploma or equivalent.
• Knowledge of medical terminology required.
• Experience in long-term care or healthcare settings.
• Experience as health office secretary; training in medical records; familiarity with coding.
• Understanding regulations, documentation requirements and legal issues.

Responsibilities

• Maintain accurate, organized medical records for residents and support nursing station operations.
• Coordinate resident admissions by preparing charts, forms and data entry.
• Manage daily filing, chart thinning, and completeness checks.
• Monitor physician orders and clinical documentation for timely signatures and rounds readiness.
• Schedule appointments, labs, transportation, and record vital signs.
• Answer phones, assist families, and keep the nursing station organized and efficient.

Skills

Medical terminology

Healthcare experience

Long-term care experience

Regulations & documentation

Medical records training

Medications knowledge

Coding experience

Office support experience

Education

High School diploma or equivalent

Job description

Monarch Healthcare Management Benefits Include

• UKG Wallet - get paid the next day!
• Free Single Medical Insurance
• Loan reimbursement.
• Scholarship Opportunities
• Paid Time Off – Vacation Time
• 401 (k) with annual contribution match
• Referral bonuses
• Career path to other positions within our growing company!

Health Information Assistant

Position Summary

Under the direction of the Health Information Manager, the Health Information Assistant maintains accurate, organized, and accessible medical records for all residents while supporting nursing station operations to enhance quality care. This role coordinates resident admissions by preparing charts, forms, and data entry; maintains in-house records through daily filing, chart thinning, and completeness checks; and monitors physician and clinical documentation to ensure timely signatures, accurate orders, and readiness for rounds. The HIA also schedules resident appointments, labs, and transportation, records vital signs and intake/output data, and prepares thorough discharge and transfer documentation. Additional responsibilities include answering phones, assisting families and visitors, maintaining supplies, and ensuring the nursing station remains organized and efficient.

Qualifications

• High School graduate or equivalent
• Knowledge of medical terminology
• Long-term care or healthcare experience
• Previous experience as a health office secretary; training in medical records; experience with coding; knowledge of medications and medical terminology
• Knowledge of regulations, documentation requirements and legal issues

About Monarch

Monarch Healthcare Management is a mission-driven company that is changing the way short-term rehabilitation and long-term care are delivered. Our employees embody our motto, Where CARE and CUSTOMER SERVICE Come Together, by always putting the needs of residents and families first across Monarch's network of 60+ skilled nursing and assisted living facilities in Minnesota.

Partnering with higher research institutes and international tech companies, Monarch has been nationally recognized for its innovation in the care of our residents, making a meaningful impact on their quality of life and interactions.

We value our employees and work hard to attract and retain the best talent by offering a positive and supportive work environment along with competitive pay, fun perks, career development opportunities, and great benefits.

We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.