Health Information Assistant

Immanuel Living; Kalispell (MT); On-site; USD 26,000 - 31,000; Full time

Benefits offered by this job

Retirement Savings Program with strong

Paid time off

Medical benefits

Optional dental insurance

Employee wellness programs

Educational assistance promoting Lifew

Free and discounted employee meals

Job summary

Immanuel Living in Kalispell, MT is seeking a CNA to assist the Nursing Services Department with resident medical records and operational duties. The role focuses on creating and maintaining electronic health records, coordinating admissions, and supporting medical documentation processes.

The position requires knowledge of medical records, strong organizational skills, and a Montana CNA certification. Shift is day, Monday–Friday, with a 8:00 am–4:30 pm schedule.

Qualifications

• High school diploma or GED preferred.
• Minimum two (2) years professional/secretarial and computer experience required.
• Experience in long-term care facility or other related healthcare facility preferred.
• ICD-9-CM medical coding knowledge helpful.
• State of Montana CNA Certification

Responsibilities

• Set up electronic health record for new admissions and send admitting orders to units.
• Maintain resident medical records (filing, auditing) and obtain information from other facilities.
• Arrange medical records for deceased or discharged residents in order.
• Attend quarterly Quality Assurance meetings as necessary.
• Create forms as requested by the DON or other departments.
• Provide documentation for ADRs and medical record requests.
• This position may perform other medical office support duties as assigned.

Skills

Secretarial experience

Computer experience

Medical coding knowledge

Education

Montana CNA Certification

Tools

Electronic health records (EHR)

Job description

Job Details: Job Location: Kalispell, MT 59901, Position Type: Full Time, Salary Range: $19.00 - $22.80 Hourly, Job Shift: Day, The primary purpose of this position is to assist the Nursing Services Department in the overall operation of the Nursing Department, with regard to resident medical records and operational duties as a CNA. This position is Monday - Friday 8am - 4:30pm.

Position Duties

• Setting up electronic heath record for new admissions, send admitting order to appropriate units.
• Maintain resident medical records (filing, thinning, auditing) and obtain pertinent information from other facilities, if necessary
• Arrange medical records for deceased and/or discharged residents in categorical and chronological order
• Complete miscellaneous audits for compliance
• Maintain medical records storage area and purge as necessary.
• Attend quarterly Quality Assurance meetings as necessary.
• Create forms, as requested by the DON or other departments
• Answer telephones as needed / required
• Accurately attend to details in a timely manner
• Maintain excellent time-management and organization skills
• Provide documentation for ADR’s and medical record requests
• This position may perform other medical office support duties as assigned.
• Provides support for Medical transportation services of residents
• Managed Care insurance - pulling & submitting clinicals, keeping our tracking list up to date, and pulling clinical documentation for new authorizations. Sending updates
• Follow up on referral/inquiry.
• Coordinate or conduct tours as needed or bed availability
• Coordinate new resident move-ins
• Coordinate transportation of new resident
• Coordinate the pre-admission process, which includes clinical information to identify care/service needs, pharmaceutical and DME requirements, and having billing office check financial information.
• Coordinate with admission team on resident room charges and works with maintenance and housekeeping to ensure that rooms are ready.
• Ensure that patient applications for admission are approved/denied within a timely manner.
• Manage referral information from telephone and walk-in inquiries, obtaining necessary personal, clinical, and financial information.

Resident Care CNA Duties as assigned

• Accurately and safely perform resident care in accordance with residents’ care plan, resident Assignment Sheet and worksheets, and nurses’ instructions
• Answer call lights in a timely manner
• Pick up and maintain resident rooms in a neat and orderly condition
• Assist residents to and from meals, meetings, and activities, as needed
• Straighten and maintain department rooms and equipment storage areas in a neat and orderly condition

Documentation and Communication

• Accurately record resident care on Resident Assignment Sheet
• Inform nurses of improvement or decline in resident condition on a timely basis
• At the end of assigned shift, give report to the incoming shift
• Charge out billable supplies
• Answer Unit telephone when nurse is unavailable
• Communicate with supervisor and participate in training and/or meetings that help facilitate departmental communication process

ESSENTIAL PHYSICAL, MENTAL, AND EMOTIONAL REQUIREMENTS

• The employee must be at least 18 years of age.
• The employee must be able to perform multiple tasks simultaneously and work under time and/or deadline pressures and frequent interruptions.
• The employee must be able to move intermittently throughout the shift.
• The employee must frequently lift up to 10 pounds, rarely lift up to 20 pounds, and rarely lift up to 40 pounds.
• The employee must rarely reach above shoulder height, frequently reach from chest to shoulder, frequently reach from waist to shoulder, and occasionally reach below waist level.
• The employee must occasionally carry up to 12 pounds and rarely carry greater than 12 pounds.
• The employee must occasionally push / pull up to 20 pounds and rarely push / pull greater than 20 pounds.
• The employee must frequently grip up to 20 pounds and rarely grip greater than 10 pounds.
• Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

EDUCATION AND EXPERIENCE

• Graduation from high school or GED preferred
• Minimum two (2) years professional/secretarial and computer experience required
• Experience in long-term care facility or other related healthcare facility preferred
• ICD-9-CM medical coding knowledge helpful
• State of Montana CNA Certification

About Immanuel Living

Immanuel Living is a not-for-profit Life Plan Community located in Kalispell, MT. Our dedicated staff provide residents with new possibilities each day, along with resort-style amenities, healthy lifestyle options, and a breathtaking location in the Flathead Valley near Glacier National Park. We serve 300 older adults across independent villa apartments, assisted living, memory support, post-acute rehab, and long-term care residences. Amenities include multiple dining rooms, a fitness center, art studio, and more. Affiliated with the Evangelical Lutheran Church of America, we provide a faith-based environment while maintaining a reputation for quality and innovation in senior living.

What We Offer

• Retirement Savings Program with strong employer match
• Paid time off
• Medical benefits
• Optional dental insurance
• Employee wellness programs
• Educational assistance promoting lifelong learning
• Free and discounted employee meals

Benefits are subject to change and dependent on employment status.

Immanuel Living is a drug-free workplace and an Equal Opportunity Employer.