Head Start Enrollment & Outreach Specialist

Rock Walworth Comprehensive FA; Beloit (WI); On-site; USD 38,000 - 54,000; Full time

Job summary

Rock-Walworth Comprehensive Family Services, Inc. in Beloit, WI, seeks a Recruitment & Enrollment Coordinator to lead outreach, assess eligibility, enroll prenatal mothers and children, and monitor attendance in Head Start and Early Head Start programs.

You will develop recruitment plans, create promotional materials, coordinate with schools and child care providers, maintain accurate records, and deliver monthly reports while ensuring compliance with state and federal standards.

Responsibilities

• Participate in development and implementation of the agency’s recruitment plan.
• Generate promotional materials for social media and community-based marketing.
• Serve as a primary contact for Head Start and enrollment questions and waitlist.
• Review applications and interview prospective individuals/families.
• Coordinate pre-placement assessments and inform placement decisions.
• Facilitate enrollment of prenatal mothers, children and families.
• Ensure information flows to staff responsible for service delivery, nutrition and safety.
• Collaborate with school districts and child care providers to plan schedules.
• Monitor attendance and support attendance plans.
• Build and maintain waitlist to ensure full-funded enrollment.
• Facilitate ERSEA trainings for staff, Policy Council, and Board.
• Maintain records with timely data collection, reporting and maintenance.
• Prepare and distribute monthly reports on recruitment, eligibility, enrollment, waitlist, attendance, etc.
• Assist in income criteria revisions based on federal requirements.
• Assist with completing the agency’s annual Program Information Report.
• Serve as records manager for Head Start and Early Head Start participants.
• Assist website maintenance for ERSEA information.
• Assist with agency self-assessments and community assessments.
• Modify applications for services as needed.
• Participate in new employee orientation and onboarding.
• Recommend improvements to ERSEA workflows and data entry.
• Complete operations paperwork, time sheets, mileage and other reports.
• Assist in collecting In-Kind donations and safety planning.
• Support a culture of safety and attend operations meetings.

Job description

Rock-Walworth Comprehensive Family Services, Inc. in Beloit, WI, seeks a Recruitment & Enrollment Coordinator to lead outreach, assess eligibility, enroll prenatal mothers and children, and monitor attendance in Head Start and Early Head Start programs.

You will develop recruitment plans, create promotional materials, coordinate with schools and child care providers, maintain accurate records, and deliver monthly reports while ensuring compliance with state and federal standards.