Head of Recruitment Operations & Systems

EQL Tech (frontier talent); San Francisco (CA); On-site; USD 120,000 - 190,000; Full time

Benefits offered by this job

Health insurance

Pension/401k contributions

Enhanced holidays

Professional development budget

Job summary

EQL Tech is building the operational spine of a mission-driven executive search practice in San Francisco. This role owns processes end to end, designs workflows, and shapes the product-backed service offering and platform growth from day one.

You will work directly with the founder and senior team, owning core processes, tooling, and client-ready outputs that ensure scalable, repeatable delivery. A strong systems-builder mindset and ability to operate with urgency are essential.

Qualifications

• 4 years in a role with strong structure and judgement – consulting, strategy, chief-of-staff, or similar; recruitment experience welcome but not required.
• You’ve stood up or rebuilt a process, workflow or ops function; ATS or search process a plus; you embrace AI to scale workstreams.

Responsibilities

• Own and optimize the end-to-end search operations backbone, including strategy, collateral, ATS setup, pipeline, milestones, and status reporting.
• Design and improve systems and infrastructure; create templates and trackers to scale a small senior team.
• Produce client-facing outputs: strategy overviews, documents, dashboards, shortlists, notes, and reference summaries.
• Manage candidate experience and scheduling across timezones, ensuring high-quality interactions for all touched candidates.
• Maintain pipeline metrics, run reporting rhythms, and turn data into actionable insights for founders and clients.
• Oversee data protection, data hygiene, vendor onboarding, and cross-border operational administration.

Skills

Operations

Process design

Data analysis

Stakeholder management

Communication

Discretion

Tools

ATS

Excel

AI tooling

Job description

EQL Tech is building the operational spine of a mission-driven executive search practice in San Francisco. This role owns processes end to end, designs workflows, and shapes the product-backed service offering and platform growth from day one.

You will work directly with the founder and senior team, owning core processes, tooling, and client-ready outputs that ensure scalable, repeatable delivery. A strong systems-builder mindset and ability to operate with urgency are essential.