Head of Live Events Production & Logistics

FORTUNE

New York (NY)

On-site

USD 100,000 - 110,000

Full time

14 days+

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Benefits offered by this job

Vacation days + personal days

Health, dental, vision coverage

401(k) plan

Parental leave

Dependent care benefits

Commuter benefits

Tuition reimbursement

Job summary

Fortune Live Media is seeking an experienced events producer to manage end-to-end production and logistics for Fortune conferences. You will ensure on-site execution to deliver high-impact experiences aligned with editorial and business priorities.

Lead production plans, run-of-show, staffing, and venue coordination while tracking budgets and vendor contracts. Collaborate across editorial, marketing, sales, and sponsorship teams to enable seamless, high-quality attendee experiences, including

Qualifications

4–6 years of experience in media, event production, logistics, or a related field, including large-scale or high-profile conferences or corporate events.
Proven ability to lead complex event logistics and on-site execution, combining strategic planning with hands-on problem-solving.
Strong organizational and problem-solving skills, with sharp attention to detail and confidence making decisions in live event settings.
Effective communicator and stakeholder manager, with experience collaborating across editorial, marketing, sales, and external partners.
Experience with budget tracking and cost management, plus familiarity with vendor strategy and basic contract processes.
Comfortable using event or project management tools (e.g., Asana, Salesforce, CVENT or similar) to drive operational efficiency.
Able to manage multiple priorities and adjust to changing timelines and requirements in fast-paced, high-visibility environments.
Willing to travel and support events as needed, including evenings and weekends.

Responsibilities

Lead on-site execution for assigned Fortune events, applying established standards, making real-time decisions, and resolving issues to ensure seamless, high-impact experiences.
Work collaboratively across internal workstreams including audience development, content development, sponsorship, client services, and editorial to ensure seamless onsite execution.
Develop and manage comprehensive event plans, including production schedules, run-of-show documents, staffing plans, and timelines, ensuring clear accountability and alignment across all stakeholders.
Oversee production budget adherence across an event portfolio, including budgeting, expense tracking, and reconciliations.
Support the technical production for assigned events, alongside production lead, partnering with A/V and staging vendors to define specifications and review designs.
Manage hotel room blocks for assigned events, including forecasting, allocation, monitoring, and post-event reconciliation.
Direct event production elements – such as staging, A/V, F&B, branding, signage, and immersive experiences with related vendors – to ensure alignment with Fortune’s brand and to enhance attendee engagement.
Support the management of venue and vendor relationships, including RFP development, Maintain organized tracking of all production assets, plans, and reports, and lead pre- and post-event briefing sessions to capture insights and drive continuous improvement.