Head of Graduate Admissions Operations & Systems (Hybrid)

Washington University in St. Louis; St. Louis (MO); Hybrid; USD 66,000 - 113,000; Full time

Benefits offered by this job

Vacation days

Health insurance

Transit benefit

Tuition benefit

Retirement plan

Job summary

Washington University in St. Louis is seeking an Assistant Dean & Executive Director of Full Time Graduate Recruitment to lead the admissions operations for MBA and specialized master’s programs.

You will supervise staff, own systems like Slate and Salesforce, and drive enrollment from inquiry to matriculation. The role includes forecasting, reporting, and ensuring data integrity while coordinating with Financial Aid, Registrar, IT, and Marketing to align processes with university priorities.

Qualifications

• Bachelor's degree required.
• Master's degree preferred.
• 7+ years in admissions, college access, or diversity recruitment.
• Experience with admissions systems, data management and reporting.

Responsibilities

• Lead daily admissions operations and ensure timely processing of applications and related materials.
• Oversee admissions systems, data management, reporting, and workflow optimization across the full admissions lifecycle.
• Manage evaluation of MBA and master’s applications with joint decision authority.
• Exercise scholarship decision authority within budget parameters.
• Collaborate to develop selection criteria identifying high-potential students.
• Direct complex admissions processes with fair policies and integrity.
• Update annual slate cycle, interview and essay questions, and materials.
• Ensure matriculating students are reflected in Workday database.

Skills

Budget management

Communication

Cultural diversity

Data confidentiality

Data interpretations

Decision making

Diversity awareness

Microsoft Office

Negotiation

Personal initiative

Prioritization

Project administration

Sound judgment

Strategy development

Strategy implementation

Supervision

Team problem solving

Work collaboratively

Work hardening

Working independently

Education

Bachelor's degree

Master's degree

Job description

Washington University in St. Louis is seeking an Assistant Dean & Executive Director of Full Time Graduate Recruitment to lead the admissions operations for MBA and specialized master’s programs.

You will supervise staff, own systems like Slate and Salesforce, and drive enrollment from inquiry to matriculation. The role includes forecasting, reporting, and ensuring data integrity while coordinating with Financial Aid, Registrar, IT, and Marketing to align processes with university priorities.