Head of Commencement & Events

WICHITA STATE UNIVERSITY; Wichita (KS); On-site; USD 42,000 - 60,000; Full time

Job summary

Wichita State University seeks a highly organized Commencement & Events Coordinator to plan, coordinate, and execute ceremonies and campus events for the University and community. Responsibilities include managing logistics, budgets, contracts, vendor relationships, and on-site operations, ensuring brand alignment and inclusivity across events.

The role supports commencement planning from initial concept through guest services, speaker logistics, room setups, AV needs, and post-event

Qualifications

• High school diploma or equivalent.
• One year of experience in office, event coordination or related field.

Responsibilities

• Coordinate logistics for conferences, meetings, and multi-day events.
• Serve as primary contact for clients from planning through event completion.
• Develop event plans, run-of-show documents, and detailed production schedules.
• Manage event budgets, contracts, and vendor relationships.
• Oversee event-day operations, including staff and volunteer supervision.
• Ensure events reflect university branding, inclusivity standards.
• Plan commencement ceremonies logistics: timelines, venues, guests.
• Arrange space reservations, AV, catering, lodging, parking, signage.
• Coordinate speaker logistics, VIP protocols, ceremonial traditions.
• Liaise with academic units, facilities, students, vendors, volunteers, external partners.
• Conduct post-event evaluations and process improvements.

Skills

Organizational skills

Project management

Communication skills

Event planning

Budget tracking

Education

High school diploma

Bachelor's Degree preferred

Tools

Registration systems

Spreadsheets

Vendor management software

Job description

Wichita State University seeks a highly organized Commencement & Events Coordinator to plan, coordinate, and execute ceremonies and campus events for the University and community. Responsibilities include managing logistics, budgets, contracts, vendor relationships, and on-site operations, ensuring brand alignment and inclusivity across events.

The role supports commencement planning from initial concept through guest services, speaker logistics, room setups, AV needs, and post-event