Head Clerk

Wachusettareachamber; Worcester (MA); On-site; USD 10,000 - 60,000; Full time

Job summary

The City of Worcester seeks a Head Clerk for the Auditing Department's Payroll Division. This role involves auditing payroll, ensuring compliance with regulations, and coordinating with various departments. Bilingual applicants are encouraged to apply. Competitive salary and benefits are offered.

Qualifications

• Two years bookkeeping or accounting experience including payroll transactions.
• Ability to manage priorities and multitask in a fast-paced environment.
• Ability to maintain confidentiality.

Responsibilities

• Audit all City payroll for accuracy and compliance.
• Review and verify payroll entries and fringe benefits.
• Resolve discrepancies with payroll clerks.

Skills

Attention to detail

Verbal communication

Written communication

Customer service

Education

High School diploma or equivalent

Associate Degree in Business/Public Administration, Finance, Accounting, or related discipline

Tools

Microsoft Office Suite

Job description

HEAD CLERK
AUDITING DEPARTMENT
CITY OF WORCESTER

The City of Worcester is seeking qualified applicants for the position ofHead Clerkfor the Auditing Department’s Payroll Division. Under the direction of the Administrative Assistant of the Payroll Division, the Head Clerk is responsible for auditing City and Worcester Public School payroll to confirm the accuracy of the calculations and will review and verify all department payroll entries to ensure compliance with rules, regulations, collective bargaining agreements, ordinances, and laws and timely payment of payroll. The position will store documents and convert to electronic archive and provide assistance as needed to department personnel and answer incoming phone calls.

Bilingual applicants are encouraged to apply.

ESSENTIAL ELEMENTS:

• Audit all City payroll as submitted by each department and verify figures and calculations for accuracy.
• Review and verify department payroll entries to ensure compliance with City rules and regulations, collective bargaining agreements, ordinances, and law as they relate to salaries and payroll procedures.
• Review and verify fringe benefits relative to paid time off, overtime pay, stipends, and all other miscellaneous compensation stipends.
• Resolve any discrepancies or variations.
• Work with department payroll employees, Human Resources and Treasury to resolve discrepancies.
• Prepare special reports requested by the Auditor.
• Secure official interpretations on problematical matters.
• Ensure information received is verified on a timely basis.
• Write and maintain tracking information in the computer on various payroll information.
• Work closely with the Department of Information Technology to ensure accurate information and notify when the payroll can be run.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of the rules, regulations, laws, and ordinances relating to payroll
• Prior accounting or bookkeeping experience with emphasis on payroll
• Strong attention to detail, with the ability to interpret written and numerical data accurately
• Experience with data entry, file maintenance, and general administrative and clerical duties
• Ability to establish and maintain collaborative working relationships with diverse employees
• Excellent verbal and written communication, interpersonal and organizational skills
• Ability to manage priorities and multitask in a fast-paced environment with the ability to work
• independently or as part of a team
• Experience providing excellent customer service and the ability to resolve conflicts with city departmental payroll clerks while consistently maintaining a professional and courteous manner
• Ability to operate standard office equipment including computers, scanners, and copiers
• Ability to maintain confidentiality

MINIMUM REQUIREMENTS:

• High School diploma or equivalent
• Two (2) years bookkeeping or accounting experience that includes payroll transactions
• Demonstrated proficiency with Microsoft Office Suite

PREFERRED QUALIFICATIONS:

• Associate Degree in Business/Public Administration, Finance, Accounting, or other related discipline
• Five (5) years of experience performing payroll accounting functions

SALARY RANGE: $25.77 - $31.09 hourly, full-time, with an excellent benefits package

To apply, please visit:www.worcesterma.gov/employment or send resume and cover to: City of Worcester, 455 Main Street, Room 109, Worcester, MA 01608.OPEN UNTIL FILLED, applications received prior to or on FRIDAY, MARCH 28, 2025,will receive preference. Preference is given to Worcester residents.The City of Worcester is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.Direct inquiries to: City Hall, Human Resources, Room 109, 508-799-1030,[e-mail] .

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