HCV Administrative Manager

Housing Authority of the City of Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 65,000 - 85,000; Full time

Job summary

Housing Authority of the City of Pittsburgh seeks an experienced administrator to oversee frontline and clerical staff and to manage critical HCVP tasks, including landlord interface and briefings. You will coordinate meetings, develop reports, analyze workflows, and ensure policy compliance in a dynamic environment.

Requirements include a bachelor's degree (or equivalent) and 3–5 years in admin/office management, with familiarity of collective bargaining agreements and valid driver’s license.

Qualifications

• Bachelor's degree or equivalent required.
• 3-5 years in an administrative or office management role.
• Familiar with collective bargaining agreement processes and contracts.

Responsibilities

• Manages administrative staff including Front Desk Associates, General Clerks, Customer Service Associates, and Support and Service Request Specialist IIs.
• Assignment, planning, review and evaluation of work; workforce planning and performance management.
• Creates and updates reports to track workflow and deliverables.
• Ensures adherence to agency policies and procedures.
• Liaises on projects and initiates new initiatives for the HCVP department.
• Schedules meetings for the HCV Department and prepares materials.
• Researches regulations and facilitates problem solving to resolution.
• Maintains electronic records and analyzes data when applicable.
• Monitors workflow and provides timely recommendations in consultation with the manager.
• Performs other duties as assigned.

Skills

High-paced environment

MS Word/Excel/Google Suite

Education

Bachelor's degree or equivalent

3-5 years admin/office management experience

Job description

Summary

The primary purpose of this position is to provide managerial oversight of administrative staff, including Front Desk Associates, General Clerks, the Customer Service Associate, and Support and Service Request Specialist II positions. The incumbent is responsible for general Housing Choice Voucher (HCV) critical tasks as assigned, including briefings and landlord interface. All activities must support the Housing Authority of the City of Pittsburgh ("HACP" or "Authority") mission, strategic goals, and objectives.

Essential Duties and Responsibilities

The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned.

• Manages administrative staff, including Front Desk Associates, General Clerks, Customer Service Associates, and Support and Service Request Specialist IIs, including assignment, planning, review, and evaluation of work and job performance, as well as workforce planning such as talent acquisition, training and development, and performance management.

• Creates and updates reports to track subordinate workflow and deliverables.

• Ensures administrative staff adherence to Agency and departmental policies, processes, and procedures.

• Acts as a liaison for HACP projects and assists with the development of new initiatives for the HCVP department.

• Calendars all meetings for the HCV Department, including securing appropriate meeting rooms, and assists in preparing materials for meetings and presentations.

• Researches regulations, creates reports, and facilitates problem-solving efforts through to resolution.

• Maintains electronic records and performs analysis when applicable.

• Monitors and evaluates workflow and provides viable, timely recommendations in consultation with the immediate manager.

• Performs other duties as assigned.

Required Skills

This position requires the incumbent to exhibit the following behavioral skills:

• Ability to function well in a high-paced and at times stressful environment.

• Strong computer skills in MS Word, Excel, and Google Suite; must have the ability to learn other computer software programs as required by assigned tasks.

Education, Certifications, Licensing, and Experience

• Bachelor's Degree or equivalent required and a minimum of 3-5 years of professional experience in an administrative or office management role. An equivalent combination of education and experience may be considered.

• Familiar with the Collective Bargaining Agreement process and management adherence of contracts pertaining to union workers.

• Must possess a valid driver's license and be insurable under the Authority's plan.

ADA and Other Requirements

Positions in this class typically require grasping, talking, hearing, seeing, and repetitive motions.

Sedentary Work:

Exerting up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Working Conditions

Work is performed in indoor and outdoor office environments.

The Housing Authority of the City of Pittsburgh (HACP) provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.