HCBS Coordinator

Theracare Pediatric Services; Phoenix (AZ); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Opportunity for growth and advancement

Collaborative and supportive team environment

Make a meaningful impact on lives

Job summary

TheraCare Pediatric Services in Phoenix, Arizona is seeking a Bilingual HCBS Coordinator to support their HCBS division. The role focuses on coordinating services for DDD members and ensuring compliance with requirements.

The ideal candidate should be fluent in English and Spanish, possess strong organizational skills, and have experience with Arizona DDD services. This is a full-time, in-office position that offers opportunities for growth and making a meaningful impact on families in Arizona.

Qualifications

• Experience with Arizona DDD services.
• Experience with Habilitation, Attendant Care, Respite, or HCBS programs.
• Experience working with individuals with developmental disabilities.

Responsibilities

• Coordinate Habilitation, Attendant Care, and Respite services for DDD members.
• Communicate regularly with families regarding service needs.
• Recruit new providers and assist with hiring.

Skills

Fluent in both English and Spanish

Excellent communication and customer service skills

Strong organizational and multitasking abilities

Proficient with Microsoft Office, Google Workspace

Education

High School Diploma or GED

Tools

Microsoft Office

Google Workspace

Job description

Bilingual (Spanish‑Speaking) HCBS Coordinator

Full‑Time | In‑Office Position | Phoenix, Arizona

TheraCare PLLC is seeking a highly organized, bilingual (English/Spanish) HCBS Coordinator to support our rapidly growing Home and Community‑Based Services (HCBS) division. This position plays a critical role in coordinating services for Arizona DDD members receiving Habilitation, Attendant Care, and Respite services.

Position Summary

The HCBS Coordinator will be responsible for coordinating services, recruiting and onboarding providers, communicating with DDD Support Coordinators and families, managing authorizations, ensuring documentation compliance, and maintaining provider schedules and caseloads.

Responsibilities

• Coordinate Habilitation, Attendant Care, and Respite services for DDD members.
• Communicate regularly with families regarding service needs and provider availability.
• Match members with qualified providers based on location, schedule, language, and service needs.
• Monitor service authorizations and assist with obtaining new or updated authorizations from DDD Support Coordinators.
• Track service utilization and help prevent lapses in services.
• Recruit new Habilitation, Attendant Care, and Respite providers, conduct provider interviews and assist with hiring, guide providers through onboarding requirements.
• Verify required documentation including Fingerprint Clearance Card, CPR/First Aid Certification, Article 9 Training, Direct Care Worker requirements, and Driver’s License and Auto Insurance.
• Assist family‑referred providers through the onboarding process.
• Maintain accurate records in accordance with Arizona DDD and HCBS requirements.
• Review provider documentation for completeness and compliance.
• Monitor Electronic Visit Verification (EVV) compliance.
• Assist with incident reporting and follow‑up.
• Ensure provider files remain current and compliant with DDD and AHCCCS requirements.
• Stay informed of DDD policy changes, vendor blasts, and HCBS requirements.
• Build strong relationships with DDD Support Coordinators.
• Respond to family and provider concerns promptly and professionally.
• Serve as a liaison between families, providers, and DDD.
• Conduct routine check‑ins with providers to ensure service quality and retention.
• Maintain provider schedules and availability.
• Track open cases and staffing needs.
• Assist with service reports, audits, and compliance reviews.
• Support growth initiatives and community outreach efforts.

Qualifications

• Fluent in both English and Spanish.
• High School Diploma or GED.
• Excellent communication and customer service skills.
• Strong organizational and multitasking abilities.
• Proficient with Microsoft Office, Google Workspace, and web‑based systems.
• Valid Arizona Driver’s License.
• Experience with Arizona DDD services.
• Experience with Habilitation, Attendant Care, Respite, or HCBS programs.
• Experience working with individuals with developmental disabilities.
• Knowledge of DDD authorizations, EVV systems, and provider compliance requirements.
• Experience in healthcare coordination, social services, case management, or scheduling.

Why Join TheraCare?

• Work with one of Arizona’s fastest‑growing pediatric and HCBS providers.
• Support a mission‑driven organization serving families throughout Arizona.
• Opportunity for growth and advancement.
• Collaborative and supportive team environment.
• Make a meaningful impact on the lives of children and adults with developmental disabilities.

About TheraCare

TheraCare PLLC serves individuals throughout Arizona through Occupational Therapy, Physical Therapy, Speech Therapy, Habilitation, Attendant Care, Respite, and other community‑based services. Our goal is to ensure every family has access to high‑quality care and support regardless of location.

Apply today and help us make a difference in the lives of Arizona families.