Hazard Mitigation Assistance Program (HMA) – Hazard Mitigation Project Manager

GrantWorks, Inc.; Austin (TX); Remote; USD 85,000 - 115,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Job summary

GrantWorks, Inc. seeks a Project Manager to administer FEMA Hazard Mitigation Assistance grants across Texas, coordinating applications, budgets, contracts, and compliance with state and federal requirements.

You will manage multiple projects through all stages, prepare documentation, perform cost analyses, and communicate program policies to stakeholders. This is a remote role with occasional travel within Texas (<20%).

Qualifications

• BA/BS in public administration, planning, emergency management, business, or related field.
• 3+ years experience administering FEMA Hazard Mitigation Assistance grants.
• Valid Texas driver's license required due to travel within client communities.

Responsibilities

• Administer/manage FEMA Hazard Mitigation Assistance funds awarded to applicants by state agencies.
• Coordinate and manage multiple projects at various stages from application through closeout.
• Interact with local, state and federal officials via meetings, memos, emails, and letters.
• Provide attention to financial and technical aspects including contracts, pay estimates, invoices, and reports.
• Prepare project files for closeout, monitoring, and audit reviews.
• Coordinate with engineers, environmental professionals, property owners, and agency representatives.
• Travel within Texas (<20%) as needed; work-from-home position with Texas residents preferred.

Skills

FEMA HMA knowledge

Grant management systems

2 CFR 200 familiarity

Verbal and written communication

Team collaboration

MS Office proficiency

Education

BA/BS in public administration or related field

Equivalent experience considered

3+ years FEMA HMA grants experience

Tools

MS Word

MS Excel

MS PowerPoint

MS SharePoint

MS Teams

Job description

GrantWorks, Inc. provides planning, project development, and grant program management services for community and economic development, infrastructure, housing, parks and recreation, transportation, disaster relief, mitigation, coastal protection and access, and other activities that promote physical and economic well-being for more than 600 local government clients across Texas.

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GrantWorks' mission is to provide the most efficient and professional services possible. We deliver quality expertise, encourage collaboration, strive for continuous improvement, and respond vigorously to change. We take responsibility for the quality of our work and are committed to open and direct communication to foster long-term relationships. GrantWorks values competence, creativity and teamwork while treating everyone with the utmost respect and consideration.

Job Duties

• Administer/manage Federal Emergency Management Agency (FEMA) Hazard Mitigation Assistance (HMA) funds awarded to applicants by the Texas Division of Emergency Management or Texas Water Development Board
• Coordinate and manage multiple types of projects at various stages of implementation, including, but not limited to, application development through closeout
• Interact effectively with local, state and federal agency officials and staff members in meetings and through written memos, e-mails, formal letters, and telephone conversations
• Provide attention to details regarding financial and technical aspects of project management including review of contracts, contractor pay estimates, service provider invoices, progress reports, change orders, and contract amendments, etc.
• Develop applications for all FEMA Hazard Mitigation Assistance programs
• Provide technical assistance regarding program rules, policies, and procedures including environmental compliance, basic cost effectiveness, and phasing
• Review and interpret project related correspondence, documents, reports, and forms
• Update and maintain project performance, budget, and status tracking and document filing systems
• Prepare project files for closeout, monitoring, and audit reviews
• Creative thinking skills regarding meeting project goals in a timely and cost-effective manner
• Manage multiple projects simultaneously, tracking approved scopes of work, budgets, schedules, deliverables, and periods of performance
• Able to interpret government publications and regulations as they pertain to project implementation
• Coordinate with engineers, contractors, environmental professionals, property owners, and agency representatives
• Prepare or coordinate Benefit Cost Analysis and supporting documentation
• This is a work from home position, but residents of Texas are preferred as some travel (less than 20%) within Texas may be required

Skills and Abilities

• Strong working knowledge of the FEMA Hazard Mitigation Assistance Program and Policy Guide
• Proficiency in or ability to learn and use state grant management systems and other project tracking platforms
• Strong working knowledge of federal grant procurement requirements and 2 CFR 200
• Excellent verbal and written communication skills, including the ability to effectively communicate FEMA and State of Texas Mitigation Policies and Procedures
• Ability to use common office equipment/technology
• Strong computer skills mandatory, including the ability to navigate, and search the internet to retrieve information when required; learn new programs as required; create PDFs and MS Word documents including the use of MS SharePoint, MS Teams, MS Excel spreadsheets, charts and MS PowerPoint presentations is REQUIRED
• Ability to work both independently and as part of a team and to learn complex procedures quickly
• Ability to self-direct and be flexible

Minimum Qualifications

• BA or BS in public administration, planning, emergency management, business, or a related field; an equivalent combination of education and directly related experience may be considered
• At least 3 years (5+ years preferred) of direct experience administering FEMA Hazard Mitigation Assistance grants, including responsibility for project implementation, financial documentation, and compliance
• Valid Texas driver's license with good driving history is required as this position may require travel to our client communities

• GrantWorks offers an excellent benefits package, including company health and dental insurance, a generous paid time off plan and more for full-time employees.

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GrantWorks is an Equal Opportunity Employer